Accounts Payable Specialist (Onsite)

NOVA® Home Loans; Tucson (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Employee Discount

Paid Time Off

Health Insurance

401(k) match

HSA with employer contribution

Employee Assistance Program

Job summary

NOVA Home Loans is hiring an Accounts Payable Specialist to join our Tucson corporate office. You will handle invoices, reimbursements, credit card transactions, and vendor payments, ensuring accuracy and timeliness.

Responsibilities include data entry, reconciliations, and maintaining confidential financial records while supporting month-end close activities. The role requires 2–5 years in AP, strong attention to detail, and the ability to work with automated accounting systems.

Qualifications

• Knowledge of GAAP and AP processes.
• Proficient with automated accounting systems.
• Experience in mortgage accounting is preferred.

Responsibilities

• Process invoices, reimbursements, card transactions, and vendor payments accurately.
• Maintain file integrity, perform data entry, and reconciliations.
• Respond to inquiries from internal departments and vendors.
• Prepare batch check runs, wire transfers, ACH, and other payments.
• Code invoices and prepare supporting documentation for audits.
• Ensure timely and accurate payment processing.

Skills

Accounts payable

Automated accounting

Mortgage industry experience

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

ERP systems

Job description

Core Values

PROVIDE our customers with the best combination of service, rates, and fees. PROMOTE sustainable careers for our employees so that they can be enriched personally and professionally. GIVE BACK to our community. These are the core values of NOVA® Home Loans in which we act on employee feedback and implement changes that will make NOVA® Home Loans a better place to work and promote a higher level of service to our clients.

This Accounts Payable Specialist is responsible for processing invoices, expense reimbursements, credit card transactions, and vendor payments accurately, efficiently, and timely. Responsibilities include daily file maintenance, data entry, reconciliations, proper classification of accounting transactions, and proactive follow‑up to ensure completeness and accuracy. This role also provides responsive support and exceptional customer service to internal departments, branches, and external vendors while maintaining confidentiality and operational excellence across NOVA Home Loans.

Location – Corporate office in Tucson, AZ. This is a fully on‑site position, based at our corporate office.

Qualifications

• High School Diploma or GED is required.
• Two (2) to five (5) years’ experience in accounts payable.
• Demonstrated proficiency working with automated accounting systems.
• One (1) to three (3) years’ experience within the mortgage industry is preferred.

Responsibilities

• Handle vendor, branch, and internal employee correspondence professionally via phone and email while providing responsive customer service and issue resolution.
• Receive, research, and resolve internal and external inquiries regarding invoices, payments, expense reimbursements, credit card transactions, purchase orders, and account status.
• Prepare and process batch check runs, wire transfers, ACH transactions, and other vendor payments accurately and timely.
• Process remittance information from checks, drafts, and wire transfers and apply payments appropriately within the financial system.
• Review, code, and process invoices, vouchers, expense reports, and check requests in accordance with company policies and accounting procedures to ensure accurate financial reporting.
• Ensure all invoices, reimbursements, and payment requests are properly documented, approved by authorized personnel, and submitted timely for payment processing.
• Reconcile vendor statements, credit card transactions, and assigned accounts by identifying discrepancies, researching issues, and correcting errors or omissions as needed.
• Investigate and resolve issues related to invoice processing, purchase orders, payment discrepancies, and vendor account balances.
• Prepare purchase order requisitions and match supporting documentation, including purchase orders, invoices, receipts, and approvals, prior to payment processing.
• Assist with maintaining organized financial records, electronic files, and supporting documentation in accordance with company policies and audit requirements.
• Support month‑end close processes by preparing reports, reconciliations, and other required accounting documentation.
• Track and follow up on missing receipts, approvals, or supporting documentation to ensure timely and accurate processing of transactions.
• Maintain confidentiality of financial, employee, vendor, and company information.
• Perform other duties and special projects as assigned.

Desired Skills

• Knowledge of generally accepted accounting principles (GAAP), accounts payable processes, and standard accounting procedures.
• Ability to accurately calculate, reconcile, post, and maintain accounting records and financial data with a high level of attention to detail.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt in a fast‑paced environment.
• Ability to analyze and resolve discrepancies, research issues, and follow through to resolution in a timely and professional manner.
• Strong customer service skills with the ability to communicate effectively and professionally with internal employees, branches, management, and external vendors.
• Ability to maintain confidentiality while handling sensitive financial and employee information.
• Proficiency in Microsoft Office Suite, including intermediate Excel skills and working knowledge of Outlook and Word.
• Ability to work independently with minimal supervision while also contributing effectively in a collaborative team environment.
• Strong written and verbal communication skills with the ability to provide clear and responsive follow‑up.
• Knowledge of accounting systems, invoice processing, reconciliations, expense reporting, and electronic filing systems is preferred.
• Ability to prioritize workload efficiently and maintain accuracy under deadlines and high transaction volume.

Benefits

NOVA benefits to full‑time employees include Employee Discount, Paid Time Off, Health/Dental/Vision/Life/Disability Insurance, 401(k) with an employer match, Health Savings Account with employer contribution, and an Employee Assistance Program.

EEO Statement

NOVA® is an equal opportunity employer, substance‑free workplace, and complies with the Americans with Disability Act regulations as applicable. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact the Human Resources department at NOVA® Home Loans.