Accounts Payable Specialist — On-Site, Growth & Impact

MaxximaStyle; Hauppauge (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Comprehensive medical/dental/vision

Paid time off + volunteer day

Company-paid life insurance

Employee Assistance Program (EAP)

Job summary

Maxxima is seeking a full-time Accounting Specialist with a strong Accounts Payable focus to join the finance team in Hauppauge, NY. You will report to the Controller and help manage AP activities while supporting AR, GL, reconciliations, and month-end close processes.

The role emphasizes hands-on ownership, accuracy, and collaboration across departments, with ERP experience (Sage) and strong Excel skills. On-site schedule is Mon–Fri, 9:30 a.m.–5:30 p.m.

Qualifications

• Associate degree in accounting, finance, business administration, or a related field.
• Minimum of 3 years of accounting experience, including hands-on accounts payable (AP) experience.
• Working knowledge of accounts payable, accounts receivable, general ledger accounting, journal entries, and account reconciliations.
• Experience supporting month-end close and maintaining accurate financial records.
• Experience working with an ERP (Sage) or accounting system.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong analytical and problem-solving skills with the ability to identify, research, and resolve accounting discrepancies.
• Excellent attention to detail, accuracy, organization, and time-management skills.
• Strong written and verbal communication skills with the ability to work effectively across departments.
• Ability to work independently, prioritize responsibilities, meet deadlines, and contribute effectively within a small, collaborative accounting team.

Responsibilities

• Manage day-to-day accounts payable activities, including reviewing, coding, entering, and processing vendor invoices and payments accurately and timely.
• Match invoices against purchase orders and receiving documentation, verifying approvals, pricing, quantities, account coding, and payment terms.
• Maintain vendor records, reconcile vendor statements, and research and resolve invoice discrepancies, credits, payment issues, and vendor inquiries.
• Partner with Import, Warehouse, and other departments to resolve receiving, pricing, invoice, and other accounting discrepancies.
• Assist with accounts receivable transactions and related accounting activities as needed.
• Prepare and maintain general ledger, bank, credit card, and balance sheet account reconciliations and supporting schedules.
• Prepare journal entries and assist with accruals, account analysis, and other general ledger activities.
• Support month-end and year-end close processes, including reconciliations, financial reporting, and preparation of supporting schedules.
• Review and analyze financial data to identify discrepancies, investigate variances, and ensure transactions are recorded accurately and in the appropriate accounting period.
• Maintain complete and organized accounting records in accordance with company policies, accounting procedures, and internal controls.
• Assist with external audits by preparing requested schedules, documentation, and supporting records.
• Support the Controller with accounting projects, process improvements, reporting, and other departmental priorities as needed.

Skills

Accounts payable

Accounts receivable

General ledger accounting

Analytical skills

Communication skills

Education

Associate degree in accounting, finance, business administration, or related field

Tools

Sage ERP

Microsoft Excel

Microsoft Office

Job description

Maxxima is seeking a full-time Accounting Specialist with a strong Accounts Payable focus to join the finance team in Hauppauge, NY. You will report to the Controller and help manage AP activities while supporting AR, GL, reconciliations, and month-end close processes.

The role emphasizes hands-on ownership, accuracy, and collaboration across departments, with ERP experience (Sage) and strong Excel skills. On-site schedule is Mon–Fri, 9:30 a.m.–5:30 p.m.