Accounts Payable Specialist - Media & Production Billing

BastionBUNTIN; Nashville (TN); On-site; USD 52,000 - 76,000; Full time

Job summary

BastionBUNTIN in Nashville seeks an Accounts Payable Specialist to compile, review, and reconcile invoices, ensuring proper coding and timely payments. You'll work with production, media, and vendor invoices and support month-end processes.

You are detail-oriented, organized, and able to manage multiple priorities in a fast-paced agency environment. Experience with NetSuite and Excel is preferred; advertising or media familiarity helps.

Qualifications

• 3+ years of accounts payable experience.
• Advertising or media industry experience is a plus.
• Strong attention to detail and high level of accuracy.

Responsibilities

• Receive, review, and process invoices from production, media, and other vendors
• Ensure invoices are accurate, properly coded (GL, job number, work code), and approved
• Enter invoices into the accounting system (e.g., NetSuite) and post to the appropriate period
• Manage incoming invoices across multiple channels (email, mail, internal submissions)
• Maintain organized records of all invoices and supporting documentation
• Prepare vendor approval documentation and payment schedules
• Communicate with vendors to resolve discrepancies and confirm outstanding balances
• Request missing invoices to support client billing and pass-through costs
• Reconcile vendor statements and assist with job reconciliations
• Reconcile corporate credit cards (e.g., American Express), including matching receipts
• Review and enter credit card transactions on a regular basis
• Ensure employee expense reports comply with company policy and are processed in a timely manner
• Perform periodic audits of credit card activity
• Process and maintain invoices related to media (TV, radio, out-of-home) and production
• Enter production purchase orders and support media spend tracking
• Collaborate with Media and Production teams to ensure accurate coding and billing
• Maintain organized filing systems (digital and physical)
• Assist with data entry, scanning, and administrative tasks
• Support ad hoc projects and serve as a point of contact for AP-related inquiries

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Multitasking

Tools

NetSuite

Excel

Job description

BastionBUNTIN in Nashville seeks an Accounts Payable Specialist to compile, review, and reconcile invoices, ensuring proper coding and timely payments. You'll work with production, media, and vendor invoices and support month-end processes.

You are detail-oriented, organized, and able to manage multiple priorities in a fast-paced agency environment. Experience with NetSuite and Excel is preferred; advertising or media familiarity helps.