Accounts Payable Specialist II – School District

Business Services; Scottsdale (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

Cave Creek Unified School District 93 Business Services in Scottsdale, AZ seeks an Accounts Payable Specialist II for full-time work. The role manages day-to-day accounts payable, validates invoices and purchase orders, processes payments, and prepares reports for district governance.

The position requires experience in AP/AR, proficiency with Excel and accounting software, and strong administrative skills. Immediate start with standard district benefits and responsibilities.

Qualifications

• High school graduate or equivalent.
• Experience with accounts payable and receivable.
• Ability to operate a computerized accounting system.
• One year of college accounting courses and experience in school district or governmental-type accounts payable and receivable preferred.
• Experience with Microsoft Excel, Microsoft Word and Microsoft Money preferred.
• Experience with USFR codes and Infinite Visions Finance modules preferred.
• Able to type, file, and organize and record data.
• Effective interpersonal and communication skills.

Responsibilities

• Maintains a complete and systematic set of records for all day to day accounts payable operations.
• Validates invoices, purchase orders and packing slips, and processes payment upon verification of receipt.
• Enters invoice payments into computer system, verifying totals and taxes.
• Prepares vouchers, warrants and supplemental reports related to accounts payable for the Governing Board and administrators.
• Verifies expense warrants with vouchers, purchase orders and invoices prior to distribution of warrants.
• Transfers warrant and ledger files to the county finance system.
• Distributes warrants to vendors, via mail and electronic online systems.
• Works with departments/schools and Vendors to resolve billing issues.
• Processes payment for insurance, use taxes, etc. on a timely basis, using Microsoft Money software.
• Reconciles various bank accounts on a monthly basis.
• Maintains records of utility expenses in Microsoft Excel for analysis.
• Prepares reports as required by laws and as needed by administration.
• Works with Procurement & Accounting Coordinator on inventory of assets.
• Backup for Accounts Payable II with Auxiliary, Tax Credit and Student Activity.
• Maintain master list of Vendors for district bidding process.
• Exercises judgment when dealing with confidential information.
• Performs other duties as assigned by the Director of Finance and Business Services.
• Verify deposits from sites and prepares Wells Fargo deposit for Brinks pick up.
• Track and maintain records of Special Education invoices.
• Responsible for maintaining data, reports, and reconciliation of Capital Assets.
• Responsible for W9's and updating vendor information in Visions.
• Maintain Capital Asset spreadsheet to track District assets.
• Process EFT payments and research discrepancies in the Commerce bank account.
• Enter requisitions for the Trip Reduction program.
• Order department supplies.

Skills

Accounts payable

Accounts receivable

Computerized accounting system

Excel

Word

Money

USFR codes

Infinite Visions

Data entry

Interpersonal skills

Education

High school diploma or equivalent

One year of college accounting courses

Tools

Microsoft Excel

Microsoft Word

Microsoft Money

USFR codes

Infinite Visions Finance modules

Job description

Cave Creek Unified School District 93 Business Services in Scottsdale, AZ seeks an Accounts Payable Specialist II for full-time work. The role manages day-to-day accounts payable, validates invoices and purchase orders, processes payments, and prepares reports for district governance.

The position requires experience in AP/AR, proficiency with Excel and accounting software, and strong administrative skills. Immediate start with standard district benefits and responsibilities.