Accounts Payable Specialist II

Andrews Distributing; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Weekly pay

Health, dental & vision insurance paid

Vacation & sick time

401k with company match

Free beer (root beer for under 21)

Job summary

Andrews Distributing, a leading beer and spirits distributor in Texas, seeks an Accounts Payable Specialist to manage PO, Freight, and Non-PO invoices and to ensure timely, accurate vendor payments. The role supports the AP cycle, 1099/W-9 data maintenance, and vendor statement reconciliations in Medius and Workday.

The ideal candidate will have 3–5 years AP experience, strong Excel skills, and an eye for detail, with opportunities to influence process improvements across the AP function.

Qualifications

• Three to five years of progressive accounts payable experience.
• MS Excel experience with VLOOKUP and Pivot Tables.
• Detail-oriented with strong organizational skills.
• Experience with Medius, Workday and eoStar preferred.

Responsibilities

• Own the AP mailbox and route invoices.
• Process PO invoices in Medius with 3-way match.
• Process PO Freight invoices in Medius with 3-way match.
• Process Non-PO invoices in Medius.
• Reconcile vendor statements.
• Respond to vendor inquiries.
• Reconcile company credit card statements and payments.
• Maintain accurate vendor records including 1099/W-9 data.

Skills

Analytical thinking

Accounting software

Time management

Communication skills

Decision making

Interpreting data

MS Office

Attention to detail

Education

Some college accounting training

Tools

Medius

Workday

eoStar

Job description

Cheers to a Beer & Spirits Career! Join the team that has been recognized by both USA Today and The Dallas Morning News as a Top Workplace! The fact that you landed here indicates you are looking for a better workplace. Maybe you feel unappreciated, and you are tired of being treated like just another employee. When you join our team, you become part of the Andrews family, a place where you valued and respected. We invest in our team members and are dedicated to their success by offering:

• Weekly Pay
• Every Friday Health, Dental, & Vision Insurance Paid
• Vacation & Sick Time
• 401k with Company Match (FREE Money!!)
• free Beer throughout the year! (Root beer to those under 21 years old.)

After all, you will be working for an award-winning BEER & Spirits distributor, and we want you to enjoy the brands you already love like Modelo, Coors, Miller Lite, Corona, Heineken, Blue Moon, Shiner, Sam Adams, Dos Equis, Revolver, Lakewood, Rahr, Truly, Topo Chico, Twisted Tea, Pacifico, and many more!! And for those who enjoy spirits, Andrews is now distributing some of the top brands within the Spirits category such as Buffalo Trace, Fireball, Southern Comfort, Corazon, Wheatley, Seagram's, Canadian Mist, and other Whiskey, Rum, Vodka, Gin, Brandy, Cognac, and Tequila brands!

Role Overview

An Accounts Payable Specialist can be expected to perform the following tasks in this role as a routine part of their job:

• Maintains ownership over the Accounts Payable mailbox. Accurately routes and distributes all communications and invoices.
• Processes PO invoices in Medius accurately and timely while adhering to the standard 3-Way match process.
• Processes PO Freight invoices in Medius accurately and timely while adhering to the standard 3-Way match process.
• Processes Non-PO invoices in Medius accurately and timely, routing them to the correct handlers for approval.
• Reconciles vendor statements.
• Responds to vendor inquiries.
• Reconciles the company credit card statement and processes credit card vendor payments. Ensures all credit card transactions have been accounted for and reconciled.
• Accurately performs the Supplier Master Verification and creation process. Ensures 1099 and W9 data is entered correctly and maintains accurate vendor account information in the accounting system.
• Applies a strong understanding of the AP cycle, PO, contracts and 1099/W9 processing and record setup process to ensure financial and data integrity.
• Audits vendor information periodically to ensure data accuracy.
• Makes suggestions on process changes/improvements (i.e. PO, contracts, expense invoice processing, etc.)
• Performs all ACH, check and Wire payment runs accurately and on schedule.
• Accurately reconciles all EFT payment transactions and clears related invoices.
• Performs AP Aging reconciliations and ensures all outstanding items on the AP Aging Report have been resolved.
• Performs PO Aging reconciliations and ensures all outstanding items on the PO Aging Report have been resolved.
• Monitors and corrects GL coding as required.
• Researches and identifies errors to resolve discrepancies.
• Ensures all monthly leases and expenses are recorded in the correct month.
• Monitors AP processing to ensure payables are processed in a timely and accurate manner.
• Monitors and corrects GL coding as required.
• Researches and corrects any outstanding AP accrual and cost variance entries.
• Assists with Medius, Workday and other accounting systems/process upgrades.
• Keeps abreast of accounting technology and industry updates/trends.
• Identifies opportunities to improve accounting processes.
• Contributes to Company and department initiatives and projects as needed.

This list is not all inclusive of other tasks and subtasks that may be necessary in performing this role, but rather an overview of the role’s primary work tasks.

Capabilities

An Accounts Payable Specialist has a greater opportunity to succeed if they can develop and master the following job related capabilities and KSAs:

Knowledge

• Accounting Principles
• Analysis and Reasoning Principles
• Andrews Portfolio and DISC
• Beer and Distribution Industry
• Budget Planning
• Financial Acumen

Skills & Abilities

• Analytical thinking with the ability to identify Problems and Develop Solutions
• Ability to Use Accounting Software Efficiently
• Active Listening and Feedback Skills
• Advanced MS Office Suite Skills (Outlook, PowerPoint)
• Communication and Interpersonal Skills
• Decision Making Skills
• Interpreting and Applying Business/Financial Data
• Technical Aptitude/Computer/iPad Skills
• Time Management and Prioritization Skills

Qualifications

Qualified candidates for the Accounts Payable Specialist role should satisfy the expectations below:

Required

• Three to Five Year of Progressive Accounts Payable Experience and Knowledge of AP Processes
• MS Office (excel) Experience; VLOOKUP, Pivot Tables
• Detail-oriented and Advanced Organizational Skills

Preferred

• Experience with Medius, Workday and eoStar.
• Some College-level, Basic Accounting Principles Training
• Advanced Interpersonal Communication Skills

Physical Requirements & Essential Functions

• High-Level analytical and resolution abilities with a focus on accuracy, issue identification and problem solving.
• Ability to successfully perform in a high volume, deadline driven work environment while still maintaining accuracy and data integrity.
• Ability to maintain a sustained posture in a seated position for prolonged periods of time and operate computer equipment.
• Ability to bend, stoop, and twist is required for filing and general office duties.
• Exerts up to 10 lbs of force occasionally and/or negligible amount frequently to move office-related items or materials.
• Ability to use a personal computer for tasks such as communicating via email and preparing reports and other forms of documentation using company and industry software.
• Ability to speak, hear, and see is required to communicate with employees, and to operate computers and office machinery.
• Hand-eye coordination and fine manipulation skills are necessary to operate computers and various office equipment.
• Continual hand/wrist motion is required to operate computers and office machinery.
• Ability to perform job functions in compliance with company policies and procedures, including safety policies and best practices.
• Must maintain regular and punctual attendance.

Andrews Distributing Company is proudly family owned and operated, as the number one beer and spirits distribution company in Texas as well as one of the nation’s largest beer and spirits distributors. Our six Hometowns operate with facilities in Dallas, Allen, Corpus Christi, Ennis, Fort Worth, and Laredo, Texas. Andrews was named a winner of Top Workplaces by USA Today in 2025 and employs nearly 2,000 proud service professionals. The company is committed to providing a consistently excellent experience for their 13,750 customers with a portfolio that offers over 920 beer and 470 spirits brands in 29 North and South Texas counties. Andrews strives to be known as the most Customer Obsessed, Brand Building team that sets the standard for the beer and spirits industry.

Andrews Distributing is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.