Accounts Payable Specialist - Hybrid SF, Growth Role

Jobot; San Francisco (CA); Hybrid; USD 48,000 - 80,000; Full time

Job summary

Jobot is seeking an Accounts Payable Associate in San Francisco for a hybrid role within a prestigious global investment firm. The position offers exposure to all accounts payable activities and a path for long-term career growth in finance and accounting operations.

Ideal candidates are detail-oriented, proactive, and able to collaborate across teams. The role supports process improvements and technology enhancements in a collaborative environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3–4 years of accounts payable or accounting operations experience.
• Experience with ERP or accounting software platforms (NetSuite experience is a plus).
• Experience with expense management systems is beneficial but not required.
• Exposure to fixed asset accounting systems is helpful but not required.
• Advanced proficiency with Microsoft Excel and working knowledge of Microsoft Office applications.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work effectively in a collaborative team environment.

Responsibilities

• Partner with internal stakeholders to obtain required invoice approvals and ensure timely processing.
• Review, code, and allocate invoices accurately in accordance with company policies.
• Process recurring payment cycles, including check and ACH transactions.
• Audit employee expense reports and reconcile corporate credit card activity.
• Manage the onboarding and maintenance of domestic and international vendors, including tax documentation (W-9/W-8) and verification procedures.
• Respond to vendor inquiries and collaborate with internal teams to resolve payment-related issues.
• Assist with various banking activities, including wire transfers, deposits, and cash transaction recording.
• Support accounting staff with research requests, journal entries, and expense analysis projects.
• Maintain and update fixed asset records while identifying opportunities for process improvements and automation.
• Assist with annual tax reporting requirements, including 1099 reporting and sales/use tax support.
• Participate in system implementations, process enhancements, and other operational improvement initiatives.
• Help develop and maintain accounts payable policies, procedures, and documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

NetSuite

Expense management systems

Fixed asset accounting systems

Microsoft Excel

Microsoft Office

Job description

Jobot is seeking an Accounts Payable Associate in San Francisco for a hybrid role within a prestigious global investment firm. The position offers exposure to all accounts payable activities and a path for long-term career growth in finance and accounting operations.

Ideal candidates are detail-oriented, proactive, and able to collaborate across teams. The role supports process improvements and technology enhancements in a collaborative environment.