Accounts Payable Specialist/ HR Admin

Socket.dev; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Avion Hospitality seeks an Accounting Clerk to manage accounts payable, process invoices, and handle hotel deposits in line with corporate standards.

The role also supports the Property Accountant with payroll, HR administration, and direct billing and requires strong numerical and organizational skills.

Qualifications

• Must convey information and ideas clearly.
• Able to evaluate and select among alternative actions quickly and accurately.
• Must be able to multi task.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must be able to assimilate complex information from disparate sources and adjust to meet constraints.
• Must be effective at listening to, understanding, and clarifying concerns from coworkers and guests.
• Must be able to work with financial information and basic arithmetic.
• Must routinely meet deadlines.

Responsibilities

• Approach all encounters with guests and employees in a friendly, service oriented manner.
• Maintain regular attendance in compliance with Avion Hospitality standards.
• Maintain high standards of personal appearance and grooming, wearing the proper uniform and name tag as required.
• Comply with Avion Hospitality standards and regulations to ensure safe and efficient hotel operations.
• Ensure hotel billing is processed and mailed in a timely fashion.
• Contact new billings and outstanding accounts to keep Accounts Receivable aging in line with SOPs.
• Generate aging reports as directed by Corporate Office.
• Maintain a filing system for direct billing.
• Assist with Accounts Receivable and Accounts Payable administration as directed by the Property Accountant.
• Participate in bi-monthly credit meetings and report status of accounts.
• Assist with Human Resources tasks including New Hire Paperwork and payroll distribution.
• Assist with other accounting duties and HR paperwork as directed.
• Assist with Training Tracking and File Audit processes.

Skills

Clear communication

Multi-tasking

Problem solving

Active listening

Numerical ability

Deadline oriented

Education

High School diploma or equivalent

College coursework in related field helpful

Experience in hotel or related field preferred

Job description

Description

JOB SUMMARY

The Accounting Clerk is responsible for the accounts payable function; ensuring invoices are processed on a timely basis, responsible for handling all the hotel deposits in accordance with Avion Hospitality Standards. In addition, The Accounting Clerk also assists the Property Accountant with the administration of the Accounting area, including Accounts Payable, Human Resources and Payroll.

QUALIFICATION STANDARDSEducation & Experience:

• High School diploma or equivalent required.
• College course work in related field helpful.
• Experience in a hotel or a related field preferred.

Physical requirements:

• Long hours sometimes required.
• Sedentary work – Exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Mental requirements:

• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be able to multi task
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Must routinely meet deadlines.

DUTIES & FUNCTIONS

Essential:

• Approach all encounters with guests and employees in a friendly, service oriented manner.
• Maintain regular attendance in compliance with Avion Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working (per brand standards)
• Comply at all times with Avion Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Ensure hotel billing is processed and mailed in a timely fashion.
• Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting S.O.P.’s and corporate standards.
• Generate an aging report as directed by Corporate Office.
• Maintain a filing system for direct billing.
• As directed, assist the Property Accountant with Accounts Receivable administration.
• Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
• Participate in bi-monthly credit meeting and give status of accounts.
• Marginal
• Assist the Property Accountant with the administration of Human Resources issues, including processing New Hire Paperwork, payroll administration and distribution of paychecks.
• Assist with other accounting duties as directed by the Property Accountant.
• Assist with filing of Human Resources and Accounting Paperwork.
• Assist Human Resources with Training Tracking and File Audit process
• Assist Property Accountant with maintaining rolodex for direct bill accounts.
• Other duties as required.