Accounts Payable Specialist - Higher Ed

Colgate University; Village of Hamilton (NY); On-site; USD 28,000 - 31,000; Full time

Job summary

Colgate University is seeking an on-site Accounts Payable professional for the Hamilton, NY campus. The role supports accounts payable processing, vendor communications, and payment cycles with a strong emphasis on accuracy and confidentiality.

The ideal candidate has 3+ years in administrative accounting, proficiency with Excel/Sheets, and experience with Google Workspace. The position offers full-time hours and a commitment to campus financial operations.

Qualifications

• 3+ years of professional administrative or operational experience handling accounts payable functions, payment cycles, and third-party vendor correspondence.
• Proficiency in spreadsheet applications for data organization, basic formulas, and functions (MS Excel/Google Sheets).
• Familiarity with Gmail/Google Workspace and business communication tools.

Responsibilities

• Review and enter accounts payable invoices, including purchase orders and reimbursements, ensuring timely payments.
• Process weekly check runs with validation and backup documentation.
• Verify tax compliance (W-9/W-8), IRS TIN matching, and system setup for vendors.
• Handle general administrative tasks and respond to financial inquiries from campus partners and vendors.
• Manage shared accounting inbox and phone line with prompt, customer-focused support.
• Perform monthly reconciliations of property and unclaimed funds per regulatory guidelines.

Skills

Accounts payable

Excel/Sheets

Gmail/Google Workspace

Communication skills

Data entry accuracy

Confidentiality

Customer service

Education

Associate's degree in Accounting/Bookkeeping/Finance

Tools

Ellucian Banner

Unimarket

ERP systems

Job description

Colgate University is seeking an on-site Accounts Payable professional for the Hamilton, NY campus. The role supports accounts payable processing, vendor communications, and payment cycles with a strong emphasis on accuracy and confidentiality.

The ideal candidate has 3+ years in administrative accounting, proficiency with Excel/Sheets, and experience with Google Workspace. The position offers full-time hours and a commitment to campus financial operations.