Accounts Payable Coordinator

Seneca Gaming Corporation; Village of Waterloo (NY); On-site; USD 20,000 - 29,000; Full time

Job summary

Seneca Gaming Corporation is seeking an Accounts Payable Coordinator to support the Accounts Payable department. The role handles high-volume vendor invoices, matches purchasing and receiving documents, resolves discrepancies, and processes payments with attention to internal controls and deadlines.

Responsibilities include mail handling, maintaining vendor files, responding to inquiries from vendors and internal teams, and preparing weekly payment cycles.

Qualifications

• Two years of accounts payable experience in a high-volume environment.
• Proficiency with MS Office applications.
• Experience with Infinium Payables and Stratton Warren preferred.

Responsibilities

• Handle high volume and some complex vendors.
• Receive, open and distribute departmental mail.
• Sort and review invoices.
• Match purchasing and receiving paperwork to invoices.
• Resolve invoice discrepancies in a timely manner.
• Process invoices for payment, ensuring any early payment discounts are taken.
• Prepare and process weekly payment cycles.
• Maintain all aspects of vendor accounts, keeping current on payments.
• Set up and maintain files for department and for assigned vendors.
• Correspond with vendors and respond to inquiries.
• Correspond with internal departments and respond to inquiries.
• Review monthly accounts payable reports.
• Answer phones and operate office equipment.
• Maintain understanding of policy regarding information security and Acceptable Use.
• Provide exceptional customer service to patrons and communicate professionally.
• Meet attendance guidelines and adhere to policies.
• Complete required training within nine months from employment start.

Skills

Communication skills

Attention to detail

Time management

Education

High School diploma or its equivalency

Tools

MS Office

Infinium Payables

Stratton Warren

Job description

Great teams make the #Best8Hours of your day. At Seneca Resorts & Casinos, we work hard, celebrate often, and build a culture people actually want to be part of.

The Accounts Payable Coordinator is responsible for assisting with the Seneca Gaming Corporations Accounts Payable department. All functions will be performed within the guidelines of the Seneca Gaming Corporations policies and procedures, Internal Control Standards and objectives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Handle high volume and some complex vendors.
2. Receive, open and distribute departmental mail.
3. Sort and review invoices.
4. Match purchasing and receive paperwork to invoices.
5. Resolve invoice discrepancies in a timely manner.
6. Process invoices for payment, ensuring any early payments discounts are taken.
7. Prepare and process weekly payment cycles.
8. Maintain all aspects of assigned vendor accounts, keeping current on payments.
9. Set up and maintain files for department and for assigned vendors.
10. Correspond with vendors and respond to inquiries.
11. Correspond with internal departments and respond to inquiries.
12. Review monthly accounts payable reports.
13. Answer phones, use copy, facsimile, and other office machines.
14. Maintain a current understanding of all policy and guidelines regarding information security including the Seneca Gaming Corporations Acceptable Use Policy. Understand and comply with all information security policies and procedures at all times.
15. Provide exceptional customer service to all patrons and communicate in a pleasant, friendly and professional manner at all times. Maintain a professional work environment with supervisors, managers and staff.
16. Meet the attendance guidelines of the job and adhere to regulatory, departmental and company policies.
17. Must complete all required SGC Training programs within nine (9) months from commencement of employment.
18. Attend all necessary meetings.
19. Duties, responsibilities, requirements and expectations pertaining to this job are subject to change as needed. Hours are determined by a 24-hour schedule.

QUALIFICATIONS/REQUIREMENTS:

Education/Experience:

1. Must be 18 years of age or older upon employment.
2. High School diploma or its equivalency required.
3. Minimum two (2) years Accounts Payable experience in high volume environment required.
4. MS Office applications experience required.
5. 10-key experience preferred.
6. Experience with Infinium Payables and Stratton Warren preferred.

Language Skills and Reasoning Ability:

1. Ability to communicate effectively both written and orally.
2. Ability to write routine correspondence and to speak effectively to the public, employees and customers.
3. Must have the ability to deal effectively and interact well with the customers and employees.
4. Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner.

Physical Requirements and Work Environment:

1. Must be able to stand, walk and move through all areas of the property.
2. Must be able to work nights, weekends and holidays.
3. Maintain physical stamina and proper mental attitude to work under pressure in a fast-paced, noisy casino environment and effectively deal with guests, management and employees in all situations.
4. Must be able to lift up to seventy-five (75) pounds.
5. Must be able to bend, kneel, or stretch for filing purposes.
6. Must be able to sit for extended periods working at a computer terminal.

Salary Starting Rate:

$17.92 Compensation is negotiable based on experience and education. Each position has varying minimum qualifications. In the absence of fully qualified candidates, some requirements may be waived.

Welcome to Seneca Gaming Corporation! We are thrilled that you are considering joining our team. At Seneca Gaming, our mission is to provide the best place to work and play. Our dedication to this mission is reflected in our BEST Service Standards! We prepare our team members by incorporating our values in the BEST 8 hours of the day! We believe by prioritizing the well-being of our team members and guests, we will exceed expectations as long as every team member uses their voice that brings out the best in Seneca Gaming Corporation. We are committed to sustainable practices that ensure long-term growth and stability for the future workforce at SGC! Thank you for considering Seneca Gaming Corporation.