Accounts Payable Specialist — High-Volume, Process Improvement

Socket.dev; Eddystone (Delaware County); On-site; USD 32,000 - 39,000; Full time

Job summary

Penn Terminals LLC is seeking an Accounts Payable Specialist to join our accounting team. The role focuses on maintaining accurate financial operations and high-volume AP processing, with emphasis on troubleshooting and vendor relations.

Strong systems knowledge and attention to detail are essential. Responsibilities include invoice processing, reconciliations, and month-end close support in a fast-paced multi-entity setting.

Qualifications

• 3+ years of Accounts Payable experience in a high-volume environment.
• Experience using Sage Intact & Ramp is a plus
• Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills (internal and external)
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive financial data.

Responsibilities

• Process and reconcile invoices within the Sage Intact
• Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
• Charge expenses to appropriate accounts and cost centers with accuracy
• Manage vendor payments including scheduling, check runs, and discount opportunities
• Maintain and reconcile AP general ledger and aging reports
• Partner with vendors to resolve issues and maintain strong working relationships
• Process employee reimbursements and verify expense reports
• Reconcile vendor statements and ensure accuracy of account balances
• Support month-end close, reporting, and audit readiness
• Identify opportunities to improve processes through automation and system optimization
• Assist with reporting, analysis, and special projects as needed
• Maintain documentation and ensure compliance with internal controls
• All other duties as assigned.

Skills

Accounts Payable

Excel

Word

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Vendor relations

Tools

Sage Intacct

Ramp

Job description

Penn Terminals LLC is seeking an Accounts Payable Specialist to join our accounting team. The role focuses on maintaining accurate financial operations and high-volume AP processing, with emphasis on troubleshooting and vendor relations.

Strong systems knowledge and attention to detail are essential. Responsibilities include invoice processing, reconciliations, and month-end close support in a fast-paced multi-entity setting.