Accounts Payable Specialist - High-Volume, Multi-Entity

Thorough-Staff LLC; City of Albany (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Thorough-Staff LLC in Albany, NY is seeking an experienced Accounts Payable Specialist to join a high-volume AP function within a multi-entity property portfolio.

You will verify invoices, match with POs, code expenses, and manage payment scheduling while ensuring accuracy and timely vendor payments. The role collaborates with AP Vendor Compliance, Financial Reporting, and Cash Management teams to uphold strong vendor relationships.

Qualifications

• Strong organizational skills.
• Time management and prioritization.
• Detail oriented and able to multitask.
• Ability to accurately process and record large volumes of data.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office especially Excel, Word, and Outlook.

Responsibilities

• Manage receipt of invoices via email, mail, and portals.
• Verify invoices contain valid vendor information and screen for fraud/duplicates.
• Match invoices to purchase orders, packing slips, or contracts and confirm quantities/pricing.
• Ensure proper authorization for non-PO invoices and secure missing documentation.
• Code invoices to expense accounts and allocate across entities as needed.
• Schedule payments according to vendor terms to maximize discounts and timely payments.
• Reconcile vendor accounts at month end and resolve invoice disputes.
• Ensure checks are issued and matched to invoices and signed.
• Prepare paid invoices for scanning at month end.

Job description

Thorough-Staff LLC in Albany, NY is seeking an experienced Accounts Payable Specialist to join a high-volume AP function within a multi-entity property portfolio.

You will verify invoices, match with POs, code expenses, and manage payment scheduling while ensuring accuracy and timely vendor payments. The role collaborates with AP Vendor Compliance, Financial Reporting, and Cash Management teams to uphold strong vendor relationships.