Accounts Payable Specialist: Growth in Construction

Quantum Industrial; Gilbert (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Safety culture

Job summary

Quantum Industrial Services in Gilbert, AZ is seeking an Accounts Payable Specialist to support day-to-day operations for construction and service teams. You will manage invoices, payments, reconciliations, and vendor communications, ensuring accuracy and timely documentation.

Responsibilities include processing invoices, payments via checks, ACH, and wires; reconciling accounts; supporting payroll entries and expense reports; assisting with audits and year-end 1099s.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of accounts payable or accounting experience, preferably within the construction industry.
• Strong data entry and numerical skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
• Basic understanding of bookkeeping and accounting principles.

Responsibilities

• Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
• Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
• Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
• Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
• Review and process employee expense reports in accordance with company policies.
• Prepare AP-related reports and provide information to support cash flow management and financial reporting.
• Support annual financial audits by gathering requested documentation and records.
• Assist with year-end 1099 preparation and vendor reporting.
• Provide additional accounting and finance support as assigned.

Skills

Attention to detail

Data entry

Excel

Office Suite

Analytical skills

Communication with vendors

Education

High school diploma or equivalent

Tools

Sage 100 Contractor

QuickBooks Enterprise Contractor

Microsoft Business Central

Job description

Quantum Industrial Services in Gilbert, AZ is seeking an Accounts Payable Specialist to support day-to-day operations for construction and service teams. You will manage invoices, payments, reconciliations, and vendor communications, ensuring accuracy and timely documentation.

Responsibilities include processing invoices, payments via checks, ACH, and wires; reconciling accounts; supporting payroll entries and expense reports; assisting with audits and year-end 1099s.