Accounts Payable Specialist

Quantum Industrial; Gilbert (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Safety culture

Job summary

Quantum Industrial Services in Gilbert, AZ is seeking an Accounts Payable Specialist to support day-to-day operations for construction and service teams. You will manage invoices, payments, reconciliations, and vendor communications, ensuring accuracy and timely documentation.

Responsibilities include processing invoices, payments via checks, ACH, and wires; reconciling accounts; supporting payroll entries and expense reports; assisting with audits and year-end 1099s.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of accounts payable or accounting experience, preferably within the construction industry.
• Strong data entry and numerical skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
• Basic understanding of bookkeeping and accounting principles.

Responsibilities

• Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
• Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
• Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
• Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
• Review and process employee expense reports in accordance with company policies.
• Prepare AP-related reports and provide information to support cash flow management and financial reporting.
• Support annual financial audits by gathering requested documentation and records.
• Assist with year-end 1099 preparation and vendor reporting.
• Provide additional accounting and finance support as assigned.

Skills

Attention to detail

Data entry

Excel

Office Suite

Analytical skills

Communication with vendors

Education

High school diploma or equivalent

Tools

Sage 100 Contractor

QuickBooks Enterprise Contractor

Microsoft Business Central

Job description

About Quantum Industrial Services

Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.

About The Role

The Accounts Payable Specialist supports day-to-day accounting operations for both construction and service teams. This role manages invoices, payments, reconciliations, and vendor communications while ensuring financial transactions are accurate, timely, and properly documented.

What You'll Be Responsible For

• Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
• Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
• Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
• Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
• Review and process employee expense reports in accordance with company policies.
• Prepare AP-related reports and provide information to support cash flow management and financial reporting.
• Support annual financial audits by gathering requested documentation and records.
• Assist with year-end 1099 preparation and vendor reporting.
• Provide additional accounting and finance support as assigned.

Qualifications & Experience

• High school diploma or equivalent required.
• 3–5 years of accounts payable or accounting experience, preferably within the construction industry.
• Strong data entry and numerical skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
• Basic understanding of bookkeeping and accounting principles.

Core Competencies

• Accuracy and attention to detail
• Strong organization and time management
• Numerical and analytical skills
• Problem-solving ability
• Effective vendor and internal communication
• Ability to manage multiple priorities and deadlines
• Confidentiality and professionalism

Why Join Us?

• Competitive salary and benefits package
• Career growth opportunities within a rapidly expanding company
• Commitment to a strong safety culture and quality-driven projects

Work Environment

Location: Gilbert, Arizona Work Environment: Primarily office-based with extensive computer use