Accounts Payable Specialist — Growth & Impact

westernexp; Nashville (TN); On-site; USD 38,000 - 48,000; Full time

Job summary

Western Express, Inc. is seeking an Accounts Payable Clerk to accurately enter invoices, reconcile vendor accounts, and support month-end closing activities.

The role requires strong attention to detail, excellent communication with vendors, and the ability to follow established processes with integrity and discretion.

Preferred experience includes AS400 or ERP systems, Excel proficiency, and a proactive approach to improving accounts payable workflows in a Nashville-area environment.

Qualifications

• High school diploma or GED is required.
• Minimum of two years of clerical, administrative, accounting, or related experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills.
• Ability to follow established processes and procedures while resolving discrepancies.
• Understanding of internal controls and the importance of maintaining accurate financial records.

Responsibilities

• Enter invoice and payment data into systems accurately and efficiently.
• Follow established accounts payable processes and procedures to ensure invoices are processed accurately and timely.
• Collaborate with department heads and internal stakeholders to obtain necessary approvals and documentation for timely invoice processing.
• Review and reconcile vendor statements against invoices and payments to ensure account accuracy.
• Research, track, and resolve discrepancies related to invoices, payments, and vendor accounts.
• Communicate professionally and effectively with vendors and internal team members regarding invoice and payment inquiries.
• Maintain existing vendor accounts and assist with the setup and maintenance of new vendors in accordance with company policies and internal controls.
• Process stop-payment and void-check requests accurately and in a timely manner.
• Assist with month-end closing activities, reconciliations, and related reporting.
• Support special projects and other accounting-related initiatives as assigned.
• Maintain a high level of accuracy, confidentiality, and compliance with established internal controls.

Skills

Data entry

Accounts payable

Vendor management

Attention to detail

Time management

Communication skills

Interpersonal skills

Education

High school diploma or GED

Tools

AS400 ERP

Concur

Synergize

Excel

Microsoft Office

Job description

Western Express, Inc. is seeking an Accounts Payable Clerk to accurately enter invoices, reconcile vendor accounts, and support month-end closing activities.

The role requires strong attention to detail, excellent communication with vendors, and the ability to follow established processes with integrity and discretion.

Preferred experience includes AS400 or ERP systems, Excel proficiency, and a proactive approach to improving accounts payable workflows in a Nashville-area environment.