Accounts Payable Specialist - Full Benefits & Growth

Iowa Valley Community College District; Marshalltown (IA); In loco; USD 26.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Retirement plan

Vacation

Sick leave

Staff development opportunities

Descrizione del lavoro

Iowa Valley Community College District is seeking an Accounts Payable Specialist in Marshalltown, IA. The role focuses on processing invoices, managing purchase orders, and ensuring timely payments while supporting card programs and fixed assets administration.

The position requires an Associate degree in accounting or related field and at least one year of accounting/financial services experience, with AP experience preferred. A valid driver's license is required.

Competenze

• Associate degree in Accounting, Finance, or related field required.
• Bachelor's degree in Accounting or Finance preferred.
• Minimum of one year of accounting or financial services experience required, with accounts payable experience strongly preferred.
• Valid State Driver's License.

Mansioni

• Process purchase orders and vendor invoices, ensuring required documentation is received and payments are accurate and timely. Monitor outstanding purchase orders, follow up on missing documentation or requisitions, resolve payment discrepancies, and assist with month-end and fiscal year-end AP activities.
• Administer District purchasing cards, including new card requests, card limits, monthly statement reconciliation, and missing documentation. Follow up on late submissions and missing receipts, elevate unresolved issues as appropriate, and request repayment from cardholders when required.
• Enter and monitor standing purchase orders, including District utilities and other recurring obligations, and ensure payments are processed timely.
• Process AP checks, prepare the check report for Board approval, upload positive pay files, transfer funds as needed, and distribute checks following approval.
• Monitor fixed asset purchases, maintain fixed asset records, and tag assets throughout the District. Coordinate and complete the District’s fixed asset inventory and reconciliation process and prepare related journal entries, including depreciation.
• Set up and maintain vendor records and required documentation. Maintain AP records, follow District procedures and internal controls, and provide backup support for other Financial Services functions.

Conoscenze

Independent decision making

Good judgment

Critical thinking

Excellent written communication

Customer service

Word & Excel proficiency

Mainframe software familiarity

Formazione

Associate degree in Accounting, Finance, or Business

Bachelor's degree in Accounting or Finance (preferred)

Strumenti

Word

Excel

Mainframe software

Descrizione del lavoro

Iowa Valley Community College District is seeking an Accounts Payable Specialist in Marshalltown, IA. The role focuses on processing invoices, managing purchase orders, and ensuring timely payments while supporting card programs and fixed assets administration.

The position requires an Associate degree in accounting or related field and at least one year of accounting/financial services experience, with AP experience preferred. A valid driver's license is required.