Accounts Payable Specialist: Detail‑Driven & Team‑Oriented

Southern Trust Mortgage, LLC

Virginia Beach (VA)

On-site

USD 45,000 - 50,000

Full time

4 days ago

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Job summary

Southern Trust Mortgage, LLC in Virginia Beach, VA is seeking an Accounts Payable Specialist to join the accounting team. The role focuses on accurate processing of vendor invoices, reimbursements, and payments, ensuring timely entries and compliance with internal controls.

The ideal candidate will have strong attention to detail, excellent organizational skills, and experience with Excel and ERP/accounting software. This is a full-time position in a collaborative, deadline-driven environment.

Qualifications

High school diploma or equivalent required.
Associate degree in Accounting, Business Administration, or a related field, highly preferred.
Prior accounts payable, bookkeeping, or general accounting experience, highly preferred.
Working knowledge of basic accounting principles, general ledger accounts, and accounting terminology.
Experience processing invoices and reconciling vendor accounts preferred.
Proficiency with Microsoft Office, particularly Microsoft Excel and Outlook.
Experience with accounting, ERP, or accounts payable software preferred.
Ability to learn and effectively use Company accounting and financial systems.

Responsibilities

Receive, review, code, and process vendor invoices for payment.
Verify invoices for accuracy, appropriate documentation, proper authorization, and general ledger coding.
Match invoices to applicable leases, contracts, approvals, or other supporting documentation.
Prepare and process vendor payments, including checks, ACH transactions, and other electronic payments.
Review and process employee expense reports and reimbursement requests.
Reconcile vendor statements and research and resolve outstanding or disputed items.
Respond to vendor inquiries and communicate with vendors regarding invoices, payments, account balances, and discrepancies.
Maintain accurate vendor records as well as support documentation.
Assist with vendor setup and maintenance, including obtaining required tax and payment information.
Review vendor information for completeness and accuracy.
Assist with annual Form 1099 reporting, including reviewing vendor tax information and researching discrepancies.
Process and record cash receipts and deposits
Prepare and enter journal entries and other accounting transactions as needed.
Maintain complete and organized electronic and/or physical accounting records in accordance with Company record-retention requirements.
Assist with month-end and year-end closing activities, including identifying outstanding invoices and expenses that may require accrual.
Reconcile assigned general ledger accounts and research discrepancies as needed.
Assist with internal and external audit requests by gathering invoices, payment documentation, reconciliations, and other supporting records.
Review accounting information for accuracy and investigate discrepancies or unusual items.
Work collaboratively with employees, department managers, vendors, and other members of the accounting team to resolve issues in a timely manner.
Follow established internal controls, accounting procedures, and Company policies.
Maintain confidentiality of financial, employee, vendor, and Company information.
Identify opportunities to improve accounts payable processes, documentation, and efficiency.
Process funding wires daily, as assigned.
Process goodbye letters daily, as assigned.
Import Warehouse transactions into accounting system, as assigned.
Perform other accounting and administrative duties, including Customer Service, as assigned.
Monitor accounting email inboxes.