Accounts Payable Specialist: Detail-Driven & Collaborative

Cherokee Indian Hospital Authority; Kansas; On-site; USD 45,000 - 60,000; Full time

Job summary

Cherokee Indian Hospital Authority in Kansas seeks an Accounts Payable Support Clerk to coordinate invoice approvals, review documentation, and ensure invoices are accurate and ready for timely payment.

You will maintain AP records, assist with software transitions, and ensure compliance with CIHA procurement policies and internal controls. Strong attention to detail and effective communication are required to work with departments, vendors, and Finance staff to meet deadlines.

Qualifications

• Must have working knowledge of basic bookkeeping, accounts payable processing, invoice review, purchase order documentation, and general accounting terminology.
• Knowledge of procurement processes, internal controls, contract terminology related to financial transactions, and computerized accounting software is preferred.
• Must be able to review documentation carefully, research discrepancies, organize records, and communicate effectively both verbally and in writing.

Responsibilities

• Sends service invoices and other applicable invoices through the required approval process and follows up to help ensure timely approval for payment.
• Reviews purchase orders, invoices, receiving documentation, packing slips, and other supporting documentation to verify accuracy before payment is processed.
• Compares invoices to contract terms, purchase orders, pricing, quantities, and approvals to identify discrepancies before payment.
• Reviews invoices and supporting documentation for compliance with CIHA procurement policies, approval requirements, and internal control procedures.
• Communicates with departments, leaders, vendors, and Finance staff regarding missing documentation, approval delays, invoice discrepancies, receiving issues, or contract-related questions.
• Coordinates directly with the Accountant II responsible for accounts payable review prior to final processing and payment.
• Assists with maintaining complete accounts payable records in the accounting system, including invoice documentation, approval support, purchase order support, and related correspondence.
• Supports the transition to new accounting software by helping departments follow new accounts payable workflows, documentation requirements, and approval processes.
• Identifies potential duplicate invoices, incorrect coding, missing approvals, missing receiving information, or other issues that could affect accuracy or compliance.
• Maintains confidentiality of vendor, financial, and organizational information.
• Performs all job duties according to established safety guidelines and CIHA policies.
• Performs other duties requested by supervisor.

Skills

Accounts payable processing

Invoice review

Purchase order documentation

Bookkeeping basics

Attention to detail

Communication skills

Teamwork

Education

Associate degree in Accounting, Business Administration, Finance, or related field

Tools

Accounting software

Job description

Cherokee Indian Hospital Authority in Kansas seeks an Accounts Payable Support Clerk to coordinate invoice approvals, review documentation, and ensure invoices are accurate and ready for timely payment.

You will maintain AP records, assist with software transitions, and ensure compliance with CIHA procurement policies and internal controls. Strong attention to detail and effective communication are required to work with departments, vendors, and Finance staff to meet deadlines.