Accounts Payable Specialist

Valor Hospitality Partners LLC; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive Salary

Hotel Discount Program (team)

Paid PTO

401k with employer match

Tuition Reimbursement

Job summary

Valor Hospitality Partners LLC seeks an Accounts Payable Specialist to manage high-volume invoice processing for a portfolio of managed hotels. You'll apply USALI guidelines, code transactions, and ensure accurate vendor payments.

Based at our Atlanta corporate office, you will coordinate weekly payment runs across ACH, wires, and checks, maintain vendor data, and support month-end closings with detailed AP reporting.

Qualifications

• 1–3 years of progressive accounts payable or hospitality accounting experience.
• High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Proficiency with hospitality procurement and accounting software is advantageous.

Responsibilities

• Review, verify, and input high-volume invoices daily for multiple properties.
• Code invoices according to USALI and hotel charts of accounts.
• Perform three-way matching with POs and receiving logs.
• Coordinate payment runs via ACH, wire, and checks; monitor workflows.
• Maintain secure onboarding of vendors and management of tax documentation.

Skills

Attention to detail

Multitasking

Discretion

Communication skills

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

OnQ

Profit Sword

M3

Yardi

QuickBooks

Microsoft Excel

ERP systems

Job description

VALOR CORPORATE POSITIONS

At Valor Hospitality, we are passionate Hotelitarians—driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you’re someone who notices the little things and strives to make a lasting impact, you’ll thrive here.

POSITION PROFILE

An Accounts Payable Specialist serves as a vital financial link, managing and streamlining outgoing vendor payments across a diverse portfolio of managed or franchised hospitality properties. Operating from the corporate headquarters or regional finance hub, this role ensures rigorous expense control, exact general ledger coding, and strong relationships with local and national hospitality vendors. This position is based at the corporate office in Atlanta.

ESSENTIAL RESPONSIBILTIES

Invoice Management & General Ledger Coding

• Multi-Property Data Entry: Review, verify, and input high-volume invoices daily for an assigned portfolio of managed hotels and corporate cost centers.
• USALI Compliance: Audit and code all invoices according to individual hotel charts of accounts and standard USALI (Uniform System of Accounts for the Lodging Industry) guidelines.
• Three-Way Matching: Execute full three-way matches by validating vendor invoices against corporate purchase orders (POs) and physical hotel receiving logs/delivery receipts.
• Workflow Tracking: Monitor automated invoice approval workflows, following up directly with on-property managers to clear pending or bottlenecked items.

Payment Processing & Expense Control

• Payment Run Coordination: Prepare weekly and bi-weekly corporate disbursement batches across diverse payment methods, including ACH networks, wire transfers, and checks.
• Cash Flow Optimization: Track payment schedules to prioritize early payment discounts, minimize late penalties, and maintain balanced operating cash flows.
• Discrepancy Resolution: Research and systematically resolve exceptions, contract variances, duplicate billings, or short-shipments by communicating with vendors and hotel departments.

Vendor & Database Maintenance

• Master Vendor Maintenance: Initiate secure onboarding for new suppliers, collecting and registering mandatory data such as W-9 forms, business registrations, and banking details.
• Inquiry Desk Support: Serve as the primary corporate contact for vendor inquiries regarding payment terms, historical account statements, and tax documentation.

Reconciliation, Compliance & Reporting Statement

• Statement Reconciliation: Audit month-end vendor statement balances against corporate sub-ledgers to identify and settle outstanding variances.
• Month-End Accruals: Assist corporate accountants and controllers with month-end financial closings, providing AP aging reports and necessary expense accruals.
• Audit Readiness: Maintain orderly, cloud-based digital file archives of all invoices, approvals, and tax documentation to preserve robust internal audit trails.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Experience: Minimum 1–3 years of progressive accounts payable, bookkeeping, or general hospitality accounting experience.
• Education: High school diploma or equivalent required; an Associate or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred.
• Technical & Software Skills:
  • Industry Software: Hands‑on proficiency with hospitality procurement and accounting suites—such as OnQ, Profit Sword, M3, Yardi, or QuickBooks—is an advantage.
  • General Tech: Intermediate to advanced capabilities in Microsoft Excel (VLOOKUPs, pivot tables, complex data entry formulas) and standard corporate ERP systems.
• Core Competencies:
  • Extreme Meticulousness: Exceptional attention to detail to reliably avoid payment errors across various legal hotel entities.
  • Multitasking & Deadline Drive: Proven ability to manage high invoice volumes and meet tight weekly processing and month-end deadlines.
  • Discretion: Strict compliance with internal corporate controls, financial integrity standards, and vendor confidentiality protocols.

PHYSICAL DEMANDS

Extended periods at a keyboard and screen, requiring fine motor skills for typing and good vision. Tasks involve reading documents, forms, and technical manuals, as well as writing and preparing reports. Using office equipment: This includes using phones, copiers, fax machines, scanners, and adding machines.

BENEFITS PACKAGE

• Competitive Salary
• Team Member Hotel Discount Program Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options
• Paid PTO
• 401k with employer match
• Team Member Awards and Recognition programs throughout the year
• Food and Beverage Discounts
• Tuition Reimbursement

Please visit http://www.valorhospitality.com to learn more about our existing hotels, other exciting job opportunities and our company. We are a global hospitality management company who partner with internationally renowned brands to deliver the full commercial potential of our hotels. Here in the US, we operate 25 properties and have ambitious development and growth plans. Our mission to go beyond hospitality by creating memorable experiences and lasting connections with our guests. It's our uncomprising passion for outstanding service that makes us who we are. At the core of this philosophy is our people. Our culture runs on passion, enthusiasm and fun. We love what we do! We set the bar high and we are relentless in our pursuit to re-define hospitality. #INDcorp