Accounts Payable Specialist (Construction Accounting)

Chamberlain Advisors; Milwaukee (WI); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Parking

Health insurance

Dental insurance

Vision insurance

401K

Job summary

Chamberlain Advisors is seeking an Accounts Payable Specialist for construction accounting to manage payables for projects and overhead. The role emphasizes accurate coding, approvals, and timely processing within a fast-paced design-build environment.

The ideal candidate has 2–4 years of AP experience, knowledge of Sage Intacct, Concur, Excel, and electronic document management. This full-time position offers competitive compensation and benefits in Milwaukee.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• 2–4 years of Accounts Payable, preferably in a construction environment.
• Experience within the construction industry strongly preferred.
• Experience processing high-volume invoices with multiple approval workflow.
• Sage Intacct
• Microsoft Excel (Intermediate)
• Concur Expense Management
• Electronic document management systems
• Adobe

Responsibilities

• Review, code, and enter vendor invoices into Sage Intacct while ensuring costs are allocated to the appropriate project budgets and cost codes.
• Verify invoice accuracy and ensure all required approvals are obtained prior to payment.
• Monitor invoice workflow and proactively follow up with internal stakeholders to maintain timely processing.
• Maintain organized electronic records of invoices and supporting documentation.
• Partner closely with Project Managers to prepare and review monthly subcontractor payment applications and project payouts.
• Ensure invoices remain within committed project cost values and assist with job cost reporting.
• Monitor and reconcile project expenditures to support accurate financial reporting.
• Track subcontractor change orders and ensure documentation remains current.
• Maintain vendor records, including: COIs, Contracts, Change Orders, W-9s and 1099 documentation, Affidavits, Waivers of Lien
• Prepare lien waivers and required payment documentation before issuing subcontractor payments.
• Communicate directly with subcontractors regarding invoice status, payment inquiries, documentation requirements, and statement reconciliation.
• Process bi-weekly check runs for both project-related and corporate overhead expenses.
• Monitor Accounts Payable Aging reports and identify outstanding invoices requiring attention.
• Ensure timely payment processing while maintaining company policies and accounting controls.
• Administer the Concur expense management system.
• Train new employees on expense report submission procedures.
• Audit expense reports for policy compliance and proper coding.
• Reconcile company credit card transactions and post approved expenses.
• Collect and maintain project closeout documentation.
• Assist with electronic document filing and archival.
• Support special accounting projects as assigned.
• Provide general administrative support to the Accounting Department.

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Equivalent combination of education and relevant experience will be considered

Tools

Sage Intacct

Microsoft Excel (Intermediate)

Concur Expense Management

Electronic document management systems

Adobe

Job description

Job Title: Accounts Payable Specialist (Construction Accounting)
Location: Milwaukee, WI
Type: Direct-Hire, Full-Time
Compensation: Competitive salary ($53K-58K+, plus discretionary annual bonus), Parking, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401K

Summary

Chamberlain Advisors is currently seeking an experienced Accounts Payable Specialist for our client, a nationally recognized design-build organization specializing in commercial construction and renovation projects. This position plays a critical role in supporting project financial operations by managing the full accounts payable process for construction projects and corporate overhead expenses. The ideal candidate will ensure invoices are accurately coded, approved, and processed while maintaining compliance with subcontractor documentation requirements and supporting Project Managers throughout the project lifecycle.
This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced design-build construction environment. Success in this position depends on accuracy, communication, and a customer-service mindset when working with internal teams, vendors, and subcontractors.

What You Will Be Accountable For

• Review, code, and enter vendor invoices into Sage Intacct while ensuring costs are allocated to the appropriate project budgets and cost codes.
• Verify invoice accuracy and ensure all required approvals are obtained prior to payment.
• Monitor invoice workflow and proactively follow up with internal stakeholders to maintain timely processing.
• Maintain organized electronic records of invoices and supporting documentation.
• Partner closely with Project Managers to prepare and review monthly subcontractor payment applications and project payouts.
• Ensure invoices remain within committed project cost values and assist with job cost reporting.
• Monitor and reconcile project expenditures to support accurate financial reporting.
• Track subcontractor change orders and ensure documentation remains current.
• Maintain vendor records, including: Certificates of Insurance (COIs), Contracts, Change Orders, W-9s and 1099 documentation, Affidavits, Waivers of Lien
• Prepare lien waivers and required payment documentation before issuing subcontractor payments.
• Communicate directly with subcontractors regarding invoice status, payment inquiries, documentation requirements, and statement reconciliation.
• Process bi-weekly check runs for both project-related and corporate overhead expenses.
• Monitor Accounts Payable Aging reports and identify outstanding invoices requiring attention.
• Ensure timely payment processing while maintaining company policies and accounting controls.
• Administer the Concur expense management system.
• Train new employees on expense report submission procedures.
• Audit expense reports for policy compliance and proper coding.
• Reconcile company credit card transactions and post approved expenses.
• Collect and maintain project closeout documentation.
• Assist with electronic document filing and archival.
• Support special accounting projects as assigned.
• Provide general administrative support to the Accounting Department.

What Qualifications You Need

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• 2–4 years of Accounts Payable, preferably in a construction environment.
• Experience within the construction industry strongly preferred.
• Experience supporting project-based accounting environments.
• Experience processing high-volume invoices with multiple approval workflow
• Sage Intacct
• Microsoft Excel (Intermediate)
• Microsoft Office Suite (Microsoft Word, Microsoft Outlook)
• Concur Expense Management
• Electronic document management systems
• Adobe

Preferred

• Familiarity with subcontractor payment processes.
• Knowledge of lien waivers and construction compliance documentation.
• Understanding of job costing principles.
• Experience supporting Project Managers
• Experience administering employee expense reimbursement programs.

Why Work with Chamberlain?

Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different;

Equal Employment Opportunity

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.