Accounts Payable Specialist (Bilingual) - Vendor Reporting

Recruiting.com LLC; Miami, Northern (FL, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Recruiting.com LLC is seeking an Accounts Payable Coordinator in Miami, FL. This non-exempt role reports to the AP Manager and focuses on accurate PO/invoice processing and timely payments.

The candidate will maintain AP records, respond to vendor inquiries, and support audits while coordinating with Operations and other departments. The position requires at least 2 years of related experience, an associate degree, and strong bilingual English/Spanish communication.

Qualifications

• Associate’s degree preferred; minimum of 2 years’ relevant experience.
• Bilingual (English/Spanish) strongly preferred.
• Proficient in Microsoft Office Suite; experience with accounting systems (SAP preferred).
• High degree of accuracy, organization, and attention to detail.
• Strong communication skills with the ability to partner effectively across departments.
• Ability to prioritize, adapt to changes, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and initiative to resolve issues independently.
• Ability to follow instructions, accept feedback, and collaborate with management and team members.
• Ability to follow instructions and respond to manager feedback

Responsibilities

• Review invoices for appropriate documentation and approval prior to payment.
• Act as a liaison between the Support Center and field Operations.
• Respond promptly and professionally to vendor inquiries.
• Maintain accounts payable reports, reconciliations, spreadsheets, and files.
• Communicate with Operations to ensure timely processing of invoices, POs, and credit memos.
• Monitor the AP inbox and ticketing system; address and close requests on time.
• Reconcile vendor statements and resolve discrepancies.
• Assist with monthly, quarterly, and year-end closing activities.
• Prepare account analyses and ad hoc reports as required.
• Support internal controls and audits; escalate exceptions when necessary.
• Provide documentation and support for audits.
• May travel within the U.S. to company sites as needed.

Skills

Attention to detail

Strong communication

Meet deadlines

Bilingual English/Spanish

Education

Associate degree in Accounting, Finance, or related field

Tools

MS Office Suite

SAP

Job description

Recruiting.com LLC is seeking an Accounts Payable Coordinator in Miami, FL. This non-exempt role reports to the AP Manager and focuses on accurate PO/invoice processing and timely payments.

The candidate will maintain AP records, respond to vendor inquiries, and support audits while coordinating with Operations and other departments. The position requires at least 2 years of related experience, an associate degree, and strong bilingual English/Spanish communication.