Accounts Payable Specialist: Accurate Vendor Payments

Socket.dev; Pauma Valley (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

The Pauma Band of Mission Indians Finance Department is seeking a detail-oriented Accounts Payable Specialist to handle invoices, purchase orders, and vendor payments. You will ensure expenditures are properly authorized, documented, coded, and processed in accordance with tribal policies.

Under the supervision of the CFO, you will maintain vendor records, support annual 1099 reporting, perform reconciliations, and coordinate with Finance, Procurement, and department managers.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.

Responsibilities

• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, contracts, receiving documentation, and other supporting records.
• Confirm appropriate departmental authorization and approval prior to payment.
• Review invoices for accuracy, proper coding, duplicate payments, and required documentation.
• Establish and maintain accurate vendor records and required tax and payment information.
• Process invoices against approved purchase orders and assist with resolving purchasing discrepancies.
• Prepare and process vendor payments, including checks, ACH, electronic payments, and other approved payment methods.
• Research and resolve returned, rejected, disputed, or incomplete payments.
• Maintain vendor tax information and assist with annual 1099 reporting.
• Review and process employee and Tribal representative expense reimbursements.
• Reconcile accounts payable records to the general ledger and research discrepancies.
• Assist with AP aging reports and other accounts payable reporting.
• Support month-end and year-end closing activities.
• Assist with audit preparation and provide requested accounts payable documentation.
• Follow established accounts payable policies, procedures, segregation-of-duties requirements, and internal controls.

Education

High school diploma or equivalent

Associate degree in Accounting, Finance, Business Administration, or a related field

Job description

The Pauma Band of Mission Indians Finance Department is seeking a detail-oriented Accounts Payable Specialist to handle invoices, purchase orders, and vendor payments. You will ensure expenditures are properly authorized, documented, coded, and processed in accordance with tribal policies.

Under the supervision of the CFO, you will maintain vendor records, support annual 1099 reporting, perform reconciliations, and coordinate with Finance, Procurement, and department managers.