Accounts Payable Clerk

PALA BAND of MISSION INDIANS; California (MO); Hybrid; USD 29,000 - 33,000; Full time

Job summary

Pala Band of Mission Indians seeks an Accounts Payable Clerk in its Finance department. The role handles invoice processing, vendor payments, and related accounting work in a government- or tribal-regulated environment.

The position is regular full-time, pays $14–$16 per hour, and requires strong attention to details, confidentiality, and ability to work with multiple deadlines. On-site work with a collaborative team in a tribal government setting.

Qualifications

• Knowledge of GAAP principles and financial reporting.
• Ability to handle confidential information and deadlines.
• Experience with government accounting principles is a plus.

Responsibilities

• Review accounting documents for accuracy and prepare correcting entries.
• Prepare and maintain enterprise accounting records and trial balance.
• Prepare check requests for disbursements to various departments.
• Maintain liaison with vendors and staff to ensure accurate AP processing.
• Maintain daily logs and generate required reports.
• Obtain signatures and mail checks.
• Refer to budgets for account classification.
• Perform other duties as assigned.

Skills

GAAP knowledge

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Database software

Job description

JOB DESCRIPTION

Title: Accounts Payable Clerk

Department/Division: Finance

Salary: $14-$16/Hour

Status: Regular Full-time

Supervisor: Treasurer

Subordinates: None

POSITION SUMMARY:

Performs professional accounting work; related to the preparation, maintenance of enterprise accounting under governmental accounting principles and has responsibility for complex technical accounts maintenance programs. Maintains confidentiality of all privileged information and performs related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review accounting documents to ensure accuracy of information, calculations and prepares necessary correcting entries; examines supporting documentation to establish proper authorization and conformance with agreements, contracts and applicable federal/ tribal regulations.

• Prepares and maintains enterprise control, subsidiary accounting records involving a variety of transactions and accounts; prepares trial balance and financial reports.

• Prepares check requests for disbursement of various departments for the tribe.

• Maintains liaison with accounting staff, vendors, and other employees to correct errors and ensure the efficient and effective accounts payable processing.

• Prepares and maintains daily logs for tracking documents within the accounting department.

• Typing correspondence and accounts payable as required; generates reports as required.

• Obtains appropriate signatures and mails checks.

• Refer to the budgets for account classification.

• Performs other duties as assigned.

KNOWLEDGE, SKILLS, CERTIFICATIONS AND ABILITIES:

• Knowledge of the principle and practices generally accepted governmental accounting principles, including financial statement preparation, methods of financial reporting and budgeting.

• < > of the principles and practices computer applications as applied to the finance function.< > of the application of the principles and practices of procurement and liability management; financial, budgets, audit and systems procedures and controls.

  Ability to handle multiple and deadlines.

• Ability to efficiently and effectively communicate both verballyand in writing.

• Ability to interact and relationships within individuals of social and cultural ethinicity

• < > in operating various word-processing, spreadsheets, and database software programs.

  Ability to confidentiality.

MINIMUM QUALIFICATIONS:

• < > School Diploma or Equivalent plus two years accounting or bookkeeping experience; or equivalent combination of education and experience.< >< > preference will apply. The Pala Band of Mission Indians will give hiring preference to fully qualified applicants that are Pala Tribal Members. Pala Band of Mission Indians is an equal opportunity employer
• .All employees are expected to follow the Employee Handbook of the Pala Band of Mission Indians and must adhere to any additional applicable addendums.