Accounts Payable Specialist — 3-Way Matching & Payments

Teasdale Latin Foods; Carrollton (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Teasdale Latin Foods seeks an organized Accounts Payable Specialist to join a fast-paced team. The role processes invoices, performs three-way matching, and conducts account reconciliations while monitoring vendor activity for discrepancies.

Strong communication with internal teams and leadership is required. Responsibilities include timely invoice processing to capture discounts, resolving open AP balances, validating payees, and coordinating with Operations for documentation.

Qualifications

• 3+ years of Accounts Payable experience.
• Excellent written and verbal communications.
• Works well in a team office environment.
• Knowledge of freight and origin/destination.
• Microsoft Excel skills: basic formulas, pivot tables, V-Lookups.

Responsibilities

• Accurate 3-way match of purchase orders and invoices.
• Review, validate and process vendor invoices timely to capture discounts and avoid past due.
• Reconcile vendor statements.
• Review & resolve Received Not Invoiced purchase orders.
• Communicate with Operations to ensure documentation and approvals are received.
• Respond to internal and external communications professionally.
• Proactively monitor vendor accounts for discrepancies and escalate as needed.
• Verbal verification of vendor banking information for ACH setup.
• Resolve vendor credit hold issues with Supervisor.
• Timely reconciliation of open debit and credit AP balances.
• Validate vendor names and ensure correct payee is selected for payment.
• Research balances/payments via vendor portals and documentation.
• Ensure compliance with Company Policies & Procedures.

Skills

Verbal & written communication

Team player

Excel

Vendor management

Attention to detail

Organizational skills

Tools

Microsoft Excel

Vendor portals

Job description

Teasdale Latin Foods seeks an organized Accounts Payable Specialist to join a fast-paced team. The role processes invoices, performs three-way matching, and conducts account reconciliations while monitoring vendor activity for discrepancies.

Strong communication with internal teams and leadership is required. Responsibilities include timely invoice processing to capture discounts, resolving open AP balances, validating payees, and coordinating with Operations for documentation.