Accounts Payable Specialist

Teasdale Latin Foods; Carrollton (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Teasdale Latin Foods seeks an organized Accounts Payable Specialist to join a fast-paced team. The role processes invoices, performs three-way matching, and conducts account reconciliations while monitoring vendor activity for discrepancies.

Strong communication with internal teams and leadership is required. Responsibilities include timely invoice processing to capture discounts, resolving open AP balances, validating payees, and coordinating with Operations for documentation.

Qualifications

• 3+ years of Accounts Payable experience.
• Excellent written and verbal communications.
• Works well in a team office environment.
• Knowledge of freight and origin/destination.
• Microsoft Excel skills: basic formulas, pivot tables, V-Lookups.

Responsibilities

• Accurate 3-way match of purchase orders and invoices.
• Review, validate and process vendor invoices timely to capture discounts and avoid past due.
• Reconcile vendor statements.
• Review & resolve Received Not Invoiced purchase orders.
• Communicate with Operations to ensure documentation and approvals are received.
• Respond to internal and external communications professionally.
• Proactively monitor vendor accounts for discrepancies and escalate as needed.
• Verbal verification of vendor banking information for ACH setup.
• Resolve vendor credit hold issues with Supervisor.
• Timely reconciliation of open debit and credit AP balances.
• Validate vendor names and ensure correct payee is selected for payment.
• Research balances/payments via vendor portals and documentation.
• Ensure compliance with Company Policies & Procedures.

Skills

Verbal & written communication

Team player

Excel

Vendor management

Attention to detail

Organizational skills

Tools

Microsoft Excel

Vendor portals

Job description

Overview

Do you enjoy working in a fast-paced, team environment? Teasdale seeks an organized, detail-oriented Accounts Payable Specialist to join our team. The Accounts Payable Specialist is responsible for processing invoices in a timely manner, verifying invoices using three-way matching and performing account reconciliations as needed. You will continuously monitor vendor accounts for any discrepancies either internally or externally. This role requires both verbal and written communications with internal and external customers and company leadership.

What You'll Do

• Accurate 3-way match of purchase orders and invoices.
• Review, validate and process vendor invoices in a timely manner to ensure any payment discounts can be taken and invoices are not past due.
• Reconcile Vendor statements.
• Review & resolve any Received Not Invoiced purchase orders.
• Communicate with Operations teams to ensure all documentation and approvals are received.
• Respond to internal and external communication timely and professionally.
• Proactively monitor vendor accounts for discrepancies and elevate any concerns to Supervisor.
• Verbal verification of Vendor banking information for setup of ACH payments.
• Work with Supervisor and Operations to resolve any vendor credit hold issues.
• Timely reconciliation of open debit and credit AP balances.
• Review vendor names and validate all documentation has been received to ensure the correct payee has been selected for payment.
• Research/process, balances/payments utilizing vendor portals and documentation.
• Ensure compliance with Company Policies & Procedures.

What You'll Need

• 3+ years of Accounts Payable experience.
• Excellent Written and Verbal communications to effectively communicate progress with Vendor and internal teams.
• Works well in team office environment
• Knowledge and understanding of freight and point of origin and ship to destination.
• Microsoft Excel Skills-Basic Formulas, Pivot Tables & V-Lookups.
• Decision Making - Identifying issues, problems and choosing a course of action for resolution.
• Organization - Effectively manage multiple priorities in a changing environment.
• Adaptability - Must be able to shift focus and work based on a priority list.

Why Teasdale

At Teasdale Latin Foods, our People Principles are all about Living LATIN. What is LATIN, and how do I live it? Let us fill you in.

• L is Learning. It emphasizes the importance of continuous learning and development within Teasdale and promotes a culture of curiosity, exploration, and acquiring new knowledge and skills.
• A is Accountability. This encourages individuals to take ownership of their actions and responsibilities, promoting a sense of personal and collective accountability ensuring we understand how to achieve our goals.
• T is Teamwork. It emphasizes the value of diverse perspectives, collective problem-solving, and synergy among team members, enabling us to achieve greater outcomes by leveraging the strengths and expertise of our employees.
• I is Innovation. This promotes an environment where we are empowered to think outside the box, challenge the status quo, and seek innovative solutions to problems, fostering an atmosphere of adaptability and openness to change.
• N is Nurturing. It emphasizes the importance of supporting and developing our employees\' well-being, growth, and potential, showing that we care and are willing to invest in their long-term success and satisfaction.

We believe in finding the right people for the right roles and helping them to build careers. If this sounds like a place you\'d like to be, we invite you to explore opportunities with Teasdale Latin Foods.