Accounts Payable Specialist

LifePort; Woodland (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Annual performance bonus

Wellness program

401K with employer contribution

Health, dental and vision benefits

Job summary

LifePort, located in Woodland, WA, seeks an Accounts Payable Specialist to manage invoice review, entry, and vendor records. You will ensure proper approvals, coding validity, and timely payments while maintaining tax documentation and compliance.

The role requires strong MS Office skills and confidentiality in a manufacturing environment. Applicants should have a high school diploma (associates or bachelor’s preferred) and 3+ years AP experience.

Qualifications

• High School Diploma or GED.
• Associates degree preferred.
• Bachelor’s in finance or accounting a plus.

Responsibilities

• Process and file accounts payable invoices.
• Review invoices for proper approvals and documents.
• Ensure valid General Ledger coding.
• Complete monthly reconciliations for payables.
• Prepare vendor payments and tax documents.
• Maintain vendor records and W-9/1099 tracking.
• Respond to AP questions promptly.

Skills

Time management

Detail oriented

Teamwork

Communication

Data entry

Confidentiality

Education

High School Diploma or GED

Associates degree preferred

Bachelor’s in finance or accounting a plus

Tools

Excel

Pivot Tables

IF Statements

Job description

Located in Woodland, WA, LifePort is the leading manufacturer of medical transportation and interior products as well as ballistic armor protection systems for fixed and rotary wing aircraft. From large multi-aircraft projects to small custom projects, LifePort supplies the industry’s largest aerospace OEMs and end users with the finest aviation solutions today.

Position Overview

The Accounts Payable Specialist is responsible for the efficient management of the review and entry of all invoices, vendors, and accounts. An accounts payable specialist works with all facets of the accounting system, principally the validation, processing, and filing of invoices. The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. The specialist also files and maintains files for all invoices, accounts payable payments, and tax information for vendors.

Essential Functions

• Preparation and processing of Accounts Payable, including filing
• Review invoices to ensure company approved signers have approved invoices for payment and appropriate documents are present (purchase orders, shipping documents, etc)
• Ensure General Ledger account coding is valid
• Complete monthly reconciliations for payables and open receivers
• Analyze financial data and to prepare accurate reports in a timely fashion.
• Ensure Accounts Payable questions and issues are resolved on a timely basis
• Payable disbursements are timely and accurate
• Vendor statement reconciliations are current (30 days) and accurate
• Set up new vendors
• Process invoices for payment, matching backup to payment stub
• Prepare vendor payments for mailing
• Prepare and file state revenue tax returns
• Track W9 and process year end 1099
• Other assigned projects are managed timely and accurately
• Complete all other duties and projects as assigned

Qualifications

• Ability to set priorities, meet deadlines, and multitask
• Excellent organization skills with strong attention to detail
• Excellent teamwork skills and high degree of initiative required
• Excellent communication both written and verbal
• Must be proficient with MS Suite (Word, Excel, Outlook)
• Exceptional computer skills, including accounting systems knowledge of Excel specifically with the use of complex formulas and functions, including VLookup, Pivot Tables, IF and nested IF Statements
• Excellent data entry skills
• Knowledge of basic accounting principles and procedures
• Ability to maintain high level of confidentiality

Education, Certifications and Experience

• High School Diploma or GED
• Associates degree preferred
• Bachelor’s in finance or accounting a plus
• 3+ years of accounts payable experience
• Industry experience preferred

Physical Demands and Work Environment

Working conditions are normal for that of a manufacturing/machine shop/office environment. All employees are expected to adhere to Company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Export Control compliance requirements

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R.

• 120.15 is required.

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties that may be required for this position. Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.

Our Competitive Benefits Include

• PTO – Paid Time off
• Personal leave
• Annual performance bonus program
• Wellness program and onsite gym with free personal training
• Paid company holidays
• Comprehensive medical, dental and vision benefits with HSA and FSA options
• 401K with employer contribution
• Employer paid basic life & disability coverage
• Employee life assistance program
• Additional voluntary benefits include: LegalShield, long term disability, pet insurance, voluntary accident, voluntary hospital Indemnity and voluntary critical illness.

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