Accounts Payable Specialist

Island Hospitality Management; West Palm Beach (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

HSA & FSA Plans

Identity Theft Protection

Commuter Benefits

Pet Insurance

Paid Sick and Vacation Time

Family Leave

PTO and Payroll Incentives for Annual…

Employee Assistance Program

Wellness Subscriptions

401(k) Retirement Plan with company…

Job summary

Island Hospitality Management is seeking a detail-oriented Accounts Payable Specialist to join our West Palm Beach team. The role focuses on accurate invoice processing across multiple hotel properties and timely vendor communications.

You will enter invoices, ensure proper coding, and resolve vendor inquiries in a fast-paced corporate office environment. A strong command of MS Office and JD Edwards is preferred, with growth opportunities in a supportive team.

Qualifications

• Excellent communication and interpersonal skills
• Strong time management and organizational abilities
• Self-motivated team player with initiative
• Ability to work independently and collaboratively in a fast-paced environment
• Effective problem-solving skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with JD Edwards accounting software is a plus

Responsibilities

• Process and manage invoices for multiple hotel properties
• Enter data accurately into accounting systems
• Code invoices and verify proper coding for management invoices
• Resolve vendor inquiries and discrepancies promptly
• Coordinate with Purchasing to address AP and procurement issues
• Prepare and mail checks to vendors
• Perform additional duties as assigned by supervisor or management

Skills

Strong communication skills

Time management

Organizational skills

Team player

Independent worker

Problem-solving

Microsoft Office Suite

Excel

JD Edwards

Tools

JD Edwards

Microsoft Office

Job description

Island Hospitality Management is seeking a detail-oriented and experienced Accounts Payable Specialist to join our dynamic team in West Palm Beach. This role is essential in ensuring accurate and timely processing of invoices for multiple branded hotel properties. The ideal candidate will bring strong organizational skills, a proactive approach to problem-solving, and a commitment to excellence in vendor relations.

This position is based out of our corporate office located at 1475 Centrepark Avenue in West Palm Beach, Florida.

Key Responsibilities:

• Process and manage invoices for multiple hotel properties
• Accurately enter data into accounting systems
• Code invoices and verify proper coding for management invoices
• Resolve vendor inquiries and discrepancies in a timely manner
• Coordinate with the Purchasing Department to address AP and procurement issues
• Prepare and mail checks to appropriate vendors
• Perform additional responsibilities as assigned by the supervisor or management team

Qualifications:

• Strong communication and interpersonal skills
• Excellent time management and organizational abilities
• Self-motivated team player with a strong sense of initiative
• Ability to work independently and collaboratively in a fast-paced environment
• Effective problem-solving skills with the ability to anticipate and resolve issues
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with JD Edwards accounting software is a plus

Training & Development:

At Island Hospitality, we are committed to your professional growth. Our structured training and development program offers a clear path for advancement, whether you're building on prior experience or starting a new chapter in hospitality.

Team Member Wellness & Benefits:

• Medical, Dental, and Vision Insurance
• HSA & FSA Plans (including Dependent Care FSA)
• Identity Theft Protection
• Commuter Benefits (Transit & Parking)
• Pet Insurance
• Paid Sick and Vacation Time
• Family Leave
• PTO and Payroll Incentives for Annual Wellness Exams
• Employee Assistance Program
• Wellness Subscriptions (gym access, financial planning, counseling, legal services)
• 401(k) Retirement Plan with generous company match (100% match up to 3%, plus 50% on the next 2%) — fully vested from the first contribution

Recognition & Rewards:

• Incentive-based bonus program
• Complimentary and discounted hotel stays for employees, friends, and family
• Team Member recognition and bonuses
• Discounted tickets to entertainment and attractions via Tickets at Work
• Career growth opportunities through our in-house training programs
• Employee referral bonus program

Equal Opportunity Employer:

Island Hospitality Management is an Equal Opportunity Employer.

We participate in E-Verify where required by law to confirm work authorization.