Accounts Payable Specialist

St. Norbert College; West De Pere (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waiver

Job summary

St. Norbert College is seeking an Accounts Payable Specialist to handle all aspects of the non-payroll payment process on-site. The role requires managing supplier invoices, reimbursements, and related documentation, ensuring timely payments in Workday.

The ideal candidate will have 2+ years in accounting with proficiency in Microsoft Office/Google Apps and preferred Workday experience, along with strong communication and multitasking abilities.

Qualifications

• Associate's Degree in Accounting or equivalent experience.
• At least 2 years of experience using a computerized accounting system.
• Strong interpersonal, communication, conflict-resolution, and customer service skills.
• Ability to multitask, prioritize, meet deadlines, and exercise sound judgment.
• Proficiency with Microsoft Office and Google Apps.
• Workday experience is a plus.

Responsibilities

• Process non-payroll payments in Workday.
• Audit non-payroll payments for proper authorizations, documentation, and correct GL coding.
• Resolve payment issues with other departments and external vendors.
• Create and maintain suppliers in Workday.
• Assist with year-end audit work papers and audits.

Skills

Interpersonal skills

Communication

Multitasking

Customer service

Education

Associate's Degree in Accounting

Tools

Workday

Microsoft Office

Google Apps

Job description

St. Norbert College (SNC), a nationally ranked, private, Catholic, liberal arts college, is seeking an Accounts Payable Specialist. This position is responsible for all aspects of the non-payroll payment process, ensuring supplier invoices and employee/student reimbursements are paid in a timely manner. This is an on-site position requiring regular attendance on-campus.

Key Responsibilities

• Process non-payroll payments in Workday.
• Audit all non-payroll payments to ensure they have proper authorizations, proper documentation, are charged to appropriate general ledger accounts, and comply with College policies.
• Resolve payment issues with other departments and outside companies.
• Create and maintain Suppliers in Workday.
• Research account activities per Budget Supervisors' request.
• Prepare year-end audit work papers and assist external auditors with annual audits.
• Maintain knowledge of tax compliance requirements relating to accounts payable.
• Prepare 1099-MISC and 1099-NEC tax forms and submit to recipients and IRS.
• Assist the Accountant with unclaimed property reporting.
• Serve as backup for the Accountant.
• Perform additional duties as assigned.

Required Minimum Qualifications

• Associate's Degree in Accounting or similar experience
• At least 2 years' experience using a computerized accounting system.
• Ability to work effectively in a fast-paced environment.
• Strong interpersonal, communication, conflict-resolution, and customer service skills.
• Ability to multitask, prioritize, meet deadlines, and exercise sound judgment.
• Proficiency with Microsoft Office and Google Apps.
• Proficiency with Workday is a plus.
• The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.

Benefits Package

• The College offers an outstanding benefits package including health, dental, vision, and life insurance; retirement plan; paid time-off and tuition waiver.

Non-Exempt Scheduled Weekly Hours: 40

The duties and responsibilities listed in this job description are intended to describe the general nature and level of work that may be performed. The omission of specific statements of duties does not exclude them from the job if work is similar, related or a logical assignment to the job. Percentage of time may vary widely depending on the needs of the position during any particular time period. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

St. Norbert College (SNC), a Catholic, Norbertine, and Liberal Arts College, provides an educational environment that fosters intellectual, spiritual, and personal development. As the only Norbertine institution of higher learning in the world, our roots, traditions, and commitments create a unique and enriching educational experience for our students. At SNC, our commitment to communio – the Norbertine ideal of a community united as one – is grounded in the principles of dignity, truth, and justice.

Consistent with these principles, St. Norbert (SNC), a Catholic, Norbertine and Liberal Arts College provides an educational environment that fosters intellectual, spiritual and personal development. As the only Norbertine institution of higher learning in the world, our roots, traditions, and commitments create a unique and enriching educational experience for our students. At SNC, our commitment to communio – the Norbertine ideal of a community united as one – is grounded in the principles of dignity, truth and justice. Consistent with these principles, St. Norbert is proud to provide equal employment opportunities to all employees and applicants for employment.

St. Norbert College participates in E-Verify to confirm the identity and employment eligibility of all individuals hired to work in the United States.

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