Accounts Payable Specialist

St. Norbert College; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition waiver

Job summary

St. Norbert College is seeking an Accounts Payable Specialist to manage the non-payroll payment process on-site. The role emphasizes timely vendor invoices, reimbursements, and strict adherence to college policies. Regular on-campus presence is required.

Responsibilities include processing payments in Workday, supplier maintenance, audits, and assisting with year-end procedures. Strong communication, multitasking, and accuracy are essential in a fast-paced environment.

Qualifications

• Associate's degree in Accounting or related experience.
• At least 2 years' experience with a computerized accounting system.
• Ability to work effectively in a fast-paced environment.
• Strong communication and customer service skills.
• Proficiency with Workday is a plus.

Responsibilities

• Process non-payroll payments in Workday.
• Audit non-payroll payments for proper authorizations and documentation.
• Resolve payment issues with other departments and outside companies.
• Create and maintain Suppliers in Workday.
• Prepare year-end audit work papers and assist auditors.

Skills

Interpersonal communication

Customer service

Multitasking

Deadline management

Education

Associate's degree in accounting

Tools

Workday

Microsoft Office

Google Apps

Job description

St. Norbert College (SNC), a nationally ranked, private, Catholic, liberal arts college, is seeking an Accounts Payable Specialist. This position is responsible for all aspects of the non-payroll payment process, ensuring supplier invoices and employee/student reimbursements are paid in a timely manner. This is an on-site position requiring regular attendance on-campus.

Specific responsibilities

• Process non-payroll payments in Workday.
• Audit all non-payroll payments to ensure they have proper authorizations, proper documentation, are charged to appropriate general ledger accounts, and comply with College policies.
• Resolve payment issues with other departments and outside companies.
• Create and maintain Suppliers in Workday.
• Research account activities per Budget Supervisors' request.
• Prepare year-end audit work papers and assist external auditors with annual audits.
• Maintain knowledge of tax compliance requirements relating to accounts payable.
• Prepare 1099-MISC and 1099-NEC tax forms and submit to recipients and IRS.
• Assist the Accountant with unclaimed property reporting.
• Serve as backup for the Accountant.
• Perform additional duties as assigned.

Required Minimum Qualifications

• Associate's Degree in Accounting or similar experience
• At least 2 years' experience using a computerized accounting system.
• Ability to work effectively in a fast-paced environment.
• Strong interpersonal, communication, conflict-resolution, and customer service skills.
• Ability to multitask, prioritize, meet deadlines, and exercise sound judgment.
• Proficiency with Microsoft Office and Google Apps.
• Proficiency with Workday is a plus.
• The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.

Benefits package: The College offers an outstanding benefits package including health, dental, vision, and life insurance; retirement plan; paid time-off and tuition waiver.

Non-Exempt Scheduled Weekly Hours: 40

St. Norbert College (SNC), a Catholic, Norbertine, and Liberal Arts College, provides an educational environment that fosters intellectual, spiritual, and personal development. As the only Norbertine institution of higher learning in the world, our roots, traditions, and commitments create a unique and enriching educational experience for our students. At SNC, our commitment to communio – the Norbertine ideal of a community united as one – is grounded in the principles of dignity, truth, and justice. Consistent with these principles, St. Norbert is proud to provide equal employment opportunities to all employees and applicants for employment. We seek those who will embrace our mission and commitment to building a vibrant, inclusive, and spiritually engaged community (https://snc.edu/mission).

St. Norbert College (SNC), a Catholic, Norbertine and Liberal Arts College provides an educational environment that fosters intellectual, spiritual and personal development. As the only Norbertine institution of higher learning in the world, our roots, traditions, and commitments create a unique and enriching educational experience for our students. At SNC, our commitment to communio – the Norbertine ideal of a community united as one – is grounded in the principles of dignity, truth and justice. Consistent with these principles, St. Norbert is proud to provide equal employment opportunities to all employees and applicants for employment.

St. Norbert College participates in E-Verify to confirm the identity and employment eligibility of all individuals hired to work in the United States. E-Verify Participation Poster IER Right To Work Poster