Payroll Specialist

St. Norbert College; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time-off

Tuition waiver

Job summary

St. Norbert College, a private Catholic liberal arts college, seeks a Payroll Specialist to manage payroll, ensure timely and accurate payments, and maintain compliance with government regulations on campus.

The role requires Workday expertise and close collaboration with Human Resources and campus partners. The position is on-site with a 40-hour workweek, offering a comprehensive benefits package including tuition waiver and retirement plans.

Qualifications

• Bachelor’s degree and 3–5 years of payroll experience, with 6–7 years in finance or a process-controlled environment.
• Experience with Workday HCM and Payroll preferred; knowledge of payroll tax regulations and process controls required.
• Strong organizational, analytical, and problem-solving skills; ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills; ability to work professionally with coworkers and customers and handle sensitive situations.
• Sound judgment and decision-making skills; experience managing departmental budgets and coordinating projects.

Responsibilities

• Manage the college’s payroll processing and reporting functions, ensuring payroll is accurate, timely, and processed in accordance with guidelines and regulations.
• Calculate and verify wages, tax withholdings, garnishments, deductions, and other payroll-related payments.
• Ensure accurate and timely processing of direct deposit files and benefit vendor payments.
• Ensure compliance with federal, state, and local payroll and tax requirements, including quarterly and annual tax filings, unemployment reporting, and W-2 processing.
• Perform Workday administrative functions related to payroll, including security maintenance, business process and tenant configuration, data loads, integrations, and system upgrades.
• Serve as a subject matter expert for payroll and Workday issues, researching and resolving integration and production issues.
• Respond to employee and external inquiries regarding payroll, taxes, garnishments, deductions, and other pay-related matters.
• Conduct annual payroll audits and prepare required reports, including workers’ compensation audit documentation and census information for actuarial valuation of post-retirement benefits.
• Review and improve payroll processes to reduce errors and implement best practices in collaboration with Human Resources.

Skills

Workday HCM

Payroll processing

Tax compliance

Analytical skills

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

ERP/HRIS systems

Job description

St. Norbert College (SNC), a nationally ranked, private, Catholic, liberal arts college, is seeking a Payroll Specialist. This position is responsible for managing the college’s payroll function, ensuring employees are paid accurately and on time and that payroll processes comply with applicable government regulations. This is an on-site position requiring regular attendance on campus.

Specific responsibilities:

• Manage the college’s payroll processing and reporting functions, ensuring payroll is accurate, timely, and processed in accordance with established guidelines and applicable regulations.
• Calculate and verify wages, tax withholdings, garnishments, deductions, and other payroll-related payments.
• Ensure the accurate and timely processing of direct deposit files and benefit vendor payments.
• Ensure compliance with federal, state, and local payroll and tax requirements, including quarterly and annual tax filings, unemployment reporting, and W-2 processing.
• Perform Workday administrative functions related to payroll, including security maintenance, business process and tenant configuration, data loads, integrations, and system upgrades.
• Serve as a subject matter expert for payroll and Workday issues, researching, troubleshooting, and resolving integration and production issues while considering cross-functional impacts and implementing effective, long-term solutions.
• Respond to employee and external inquiries regarding payroll, taxes, garnishments, deductions, and other pay-related matters, providing accurate information and guidance.
• Conduct annual payroll audits and prepare required reports, including workers’ compensation audit documentation and census information for the actuarial valuation of post-retirement benefits.
• Review and improve payroll processes and procedures to identify inefficiencies, reduce manual processes, minimize errors, and implement best practices and solutions in collaboration with Human Resources and other campus partners.

Required Minimum Qualifications:

• Bachelor’s degree and 3–5 years of payroll experience, with 6–7 years of experience in finance or a process-controlled environment.
• Experience with Workday HCM and Payroll preferred; knowledge of payroll tax regulations and process controls required.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Excellent communication and interpersonal skills, with the ability to work professionally with coworkers and customers and handle complex or sensitive situations.
• Strong computer skills, including proficiency with Microsoft Office and Google Workspace, and the ability to learn new technologies and systems.
• Sound judgment and decision-making skills, with the ability to resolve issues efficiently and effectively.
• Experience managing departmental budgets and coordinating projects, programs, or events from planning through completion.
• The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.

Benefits package:

• The College offers an outstanding benefits package including health, dental, vision, and life insurance; retirement plan; paid time-off and tuition waiver.

Exempt Scheduled Weekly Hours: 40

The duties and responsibilities listed in this job description are intended to describe the general nature and level of work that may be performed. The omission of specific statements of duties does not exclude them from the job if work is similar, related or a logical assignment to the job. Percentage of time may vary widely depending on the needs of the position during any particular time period. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

St. Norbert College (SNC), a Catholic, Norbertine, and Liberal Arts College, provides an educational environment that fosters intellectual, spiritual, and personal development. As the only Norbertine institution of higher learning in the world, our roots, traditions, and commitments create a unique and enriching educational experience for our students. At SNC, our commitment to communio – the Norbertine ideal of a community united as one – is grounded in the principles of dignity, truth, and justice. Consistent with these principles, St. Norbert is proud to provide equal employment opportunities to all employees and applicants for employment.

St. Norbert College participates in E-Verify to confirm the identity and employment eligibility of all individuals hired to work in the United States. E-Verify Participation Poster IER Right To Work Poster