Payroll Specialist

St. Norbert College; West De Pere (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waiver

Job summary

St. Norbert College in Wisconsin seeks a Payroll Specialist to manage payroll processing and reporting on-site. The role requires handling deductions, tax withholdings, direct deposits, and benefits vendor payments while ensuring compliance with applicable regulations.

The specialist will perform Workday payroll administration, respond to inquiries, and support year-end reporting. Required is a Bachelor’s degree with 3–5 years of payroll experience and 6–7 years in finance or a

Qualifications

• Bachelor’s degree; 3–5 years payroll experience; 6–7 years in finance or process-controlled environment.

Responsibilities

• Manage payroll processing and reporting functions for SNC, ensuring accuracy and timeliness.
• Ensure compliance with federal, state, and local payroll and tax requirements, including W-2 processing.
• Perform Workday administration related to payroll, security, and system configurations.
• Respond to employee inquiries and provide guidance on pay-related matters.
• Conduct annual payroll audits and prepare required reports and census data.
• Review and improve payroll processes to reduce manual effort and errors.

Job description

St. Norbert College (SNC), a nationally ranked, private, Catholic, liberal arts college, is seeking a Payroll Specialist. This position is responsible for managing the college’s payroll function, ensuring employees are paid accurately and on time and that payroll processes comply with applicable government regulations.This is an on-site position requiring regular attendance on campus.Specific responsibilities:Manage the college’s payroll processing and reporting functions, ensuring payroll is accurate, timely, and processed in accordance with established guidelines and applicable regulations.Calculate and verify wages, tax withholdings, garnishments, deductions, and other payroll-related payments. Ensure the accurate and timely processing of direct deposit files and benefit vendor payments.Ensure compliance with federal, state, and local payroll and tax requirements, including quarterly and annual tax filings, unemployment reporting, and W-2 processing.Perform Workday administrative functions related to payroll, including security maintenance, business process and tenant configuration, data loads, integrations, and system upgrades.Serve as a subject matter expert for payroll and Workday issues, researching, troubleshooting, and resolving integration and production issues while considering cross-functional impacts and implementing effective, long-term solutions.Respond to employee and external inquiries regarding payroll, taxes, garnishments, deductions, and other pay-related matters, providing accurate information and guidance.Conduct annual payroll audits and prepare required reports, including workers’ compensation audit documentation and census information for the actuarial valuation of post-retirement benefits.Review and improve payroll processes and procedures to identify inefficiencies, reduce manual processes, minimize errors, and implement best practices and solutions in collaboration with Human Resources and other campus partners.Required Minimum Qualifications:Bachelor’s degree and 3–5 years of payroll experience, with 6–7 years of experience in finance or a process-controlled environment.Experience with Workday HCM and Payroll preferred; knowledge of payroll tax regulations and process controls required.Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.Excellent communication and interpersonal skills, with the ability to work professionally with coworkers and customers and handle complex or sensitive situations.Strong computer skills, including proficiency with Microsoft Office and Google Workspace, and the ability to learn new technologies and systems.Sound judgment and decision-making skills, with the ability to resolve issues efficiently and effectively.Experience managing departmental budgets and coordinating projects, programs, or events from planning through completion.The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.Benefits package:The College offers an outstanding benefits package including health, dental, vision, and life insurance; retirement plan; paid time-off and tuition waiver.Application instructions:Applications will be reviewed as they are received, with Friday, August 28, being a preferred consideration date. Please submit a cover letter and resume with your application.St. Norbert College (SNC), a Catholic, Norbertine, and Liberal Arts College, provides an educational environment that fosters intellectual, spiritual, and personal development. As the only Norbertine institution of higher learning in the world, our roots, traditions, and commitments create a unique and enriching educational experience for our students.At SNC, our commitment to communio – the Norbertine ideal of a community united as one – is grounded in the principles of dignity, truth, and justice. Consistent with these principles, St. Norbert is proud to provide equal employment opportunities to all employees and applicants for employment.We seek those who will embrace our mission and commitment to building a vibrant, inclusive, and spiritually engaged community (https://snc.edu/mission).ExemptScheduled Weekly Hours:40The duties and responsibilities listed in this job description are intended to describe the general nature and level of work that may be performed. The omission of specific statements of duties does not exclude them from the job if work is similar, related or a logical assignment to the job. Percentage of time may vary widely depending on the needs of the position during any particular time period. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.