Accounts Payable Specialist

Double E Company; West Bridgewater (MA); In loco; USD 33.000 - 39.000; Tempo pieno

Descrizione del lavoro

Double E, a global manufacturing company headquartered in West Bridgewater, MA, is seeking an Accounts Payable Specialist. You will own daily AP operations, manage invoices and payments, and help strengthen controls and processes across teams.

The ideal candidate is detail-oriented, proactive, and able to communicate effectively with vendors and internal stakeholders. ERP experience and strong Excel skills are a plus in a fast-paced environment.

Competenze

• Solid accounts payable knowledge including invoice processing, PO matching, payment execution, reconciliations, accruals, and aging management.
• Ability to communicate clearly, build cross-team relationships, and follow up professionally.
• Comfort with improving established processes, documenting procedures, and driving consistency across workflows.
• Proficiency in Excel and familiarity with ERP, expense, and payment systems.

Mansioni

• Own daily accounts payable operations: invoice intake, coding, PO matching, approval follow-up, data entry, and payment preparation.
• Review invoices for accuracy, proper authorization, and correct accounting treatment.
• Maintain vendor records and respond to vendor inquiries and discrepancies.
• Execute ACH, check, and other payment runs on schedule; ensure payment accuracy.
• Reconcile vendor statements, subledgers, and GL accounts; investigate discrepancies.
• Prepare journal entries and AP accruals to support monthly close.
• Monitor aging, credits, and exceptions; communicate risks and drive resolution.
• Document and strengthen AP workflows, controls, and service standards.
• Produce clear AP reporting and communicate priorities and status updates.
• Support audits and special projects as needed.

Conoscenze

Accounts payable knowledge

Invoice processing

PO matching

Payment execution

Reconciliations

Aging management

Communication

Strumenti

ERP system

Microsoft Excel

Descrizione del lavoro

Description

Double E is a global manufacturing company with more than 50 years of innovation behind us and is proud to be a trusted name in web handling and converting. Headquartered in West Bridgewater, MA with Production Plants across North America and Italy, we build high-performance equipment and engineered solutions that keep modern manufacturing moving. Our products - from core chucks and shafts to safety chucks, rollers, web guides, and material handling systems help customers boost speed, improve safety, and solve tough production challenges across packaging, tissue, labels, film, and more.

If you're excited by real world engineering, hands on problem solving, and the chance to help shape what's next, Double E is a place to build an impactful career.

Learn more about Double E and all our product offerings here.

About the Role

The Accounts Payable Specialist owns Double E's day-to-day accounts payable activities while helping strengthen the processes, controls, and communication that keep our operations running smoothly. This role manages invoices and payments from receipt through reconciliation, partners closely with employees and vendors, and identifies practical ways to improve accuracy, visibility, and efficiency. The ideal candidate is dependable, detail-oriented, proactive, and comfortable communicating across teams.

Requirements

What You'll Do

• Own daily accounts payable operations, including invoice intake, coding, purchase order matching, approval follow-up, data entry, and payment preparation.
• Review invoices and supporting documentation for accuracy, proper authorization, appropriate accounting treatment, and compliance with company policies.
• Maintain accurate vendor records and respond promptly and professionally to vendor inquiries, payment questions, and account discrepancies.
• Execute ACH, check, and other vendor payment runs on schedule, confirming payment accuracy.
• Reconcile vendor statements, subledger activity, and general ledger accounts; investigate and resolve discrepancies.
• Prepare journal entries and monthly accounts payable accruals, including employee expense activity, to support an accurate close.
• Monitor aging, credits, duplicate invoices, past-due items, and other exceptions; communicate risks and drive issues to resolution.
• Document and strengthen core AP workflows, controls, and service standards to improve accuracy, cycle time, transparency, and scalability.
• Produce clear AP reporting and communicate priorities, exceptions, and status updates.
• Support audits, special projects, and other accounting activities as needed.

About You

• You take ownership, follow through on commitments, and keep high-volume work organized without losing attention to detail.
• You have solid accounts payable knowledge, including invoice processing, purchase order matching, payment execution, reconciliations, accruals, and aging management.
• You are a strong communicator who can explain issues clearly, build productive relationships, and follow up respectfully.
• You approach problems analytically, investigate root causes, and develop practical solutions rather than relying on workarounds.
• You are comfortable improving established processes, documenting procedures, and helping others adopt more consistent ways of working.
• Working knowledge of accounting fundamentals and internal controls.
• You are proficient in Microsoft Excel and comfortable learning and using ERP, expense, and payment systems.

Bonus Point

• Experience using an ERP system; experience with electronic payment platforms and expense management systems is a plus.
• Experience improving AP workflows, reporting, controls, or automation is strongly preferred.
• Ability to prioritize competing demands, meet deadlines, and maintain accuracy in a fast-paced environment.

Salary Description

$24 - 28/hr