Accounts Payable Specialist

R&R Insurance Services Inc.; Waukesha (WI); On-site; USD 48,000 - 62,000; Full time

Job summary

R&R Insurance Services seeks an Accounts Payable Specialist to support vendor transactions, reconciliations, commission accounting, and essential financial processes. This role favors careful workers who take ownership and seek solutions when issues arise.

You will review invoices, code them in AMS360, prepare vouchers, issue checks, and manage reimbursements. The position emphasizes accuracy and timely processing in a collaborative team.

Qualifications

• Must have associate or bachelor’s degree in accounting, finance, or related field.
• Two to three years of accounting experience.
• Working knowledge of accounting principles and financial systems.
• Proficiency in Microsoft Excel.
• Strong organizational and time-management skills.
• High level of accuracy and attention to detail.
• Experience with insurance billing or commission accounting is a plus.

Responsibilities

• Review and verify vendor invoices, statements, and company charges.
• Assign general ledger accounts and code invoices in AMS360.
• Prepare payment vouchers and issue checks.
• Reconcile credit card and electronic funds transfer statements.
• Verify sales and use tax on vendor invoices.
• Process employee expense reimbursements.
• Track sponsorships and charitable donations.
• Enter direct-bill commission statements into AMS360 and verify rates.
• Assist with account reconciliations and other accounting projects as needed.

Skills

Accounts payable

AMS360

Microsoft Excel

Attention to detail

Time management

Education

Associate or Bachelor's degree in accounting or finance

Tools

AMS360

Microsoft Excel

Job description

Are you an accounting professional who values accuracy, organization, and getting the details right? R&R Insurance Services is looking for an Accounts Payable Specialist to support vendor transactions, account reconciliations, commission accounting, and other essential financial processes.

This role is a strong fit for someone who works carefully, takes ownership of their responsibilities, and looks for solutions when something does not add up.

What You’ll Do

• Review and verify vendor invoices, statements, and company charges
• Assign appropriate general ledger accounts and code invoices in AMS360
• Prepare payment vouchers and issue checks
• Reconcile credit card and electronic funds transfer statements
• Verify sales and use tax on vendor invoices is correct
• Process employee expense reimbursements
• Track company sponsorships and charitable donations
• Enter direct-bill commission statements into AMS360 and verify commission rates
• Assist with account reconciliations and other accounting projects as needed

What You’ll Bring

• An associate or bachelor’s degree in accounting, finance, or a related field is required.
• Two to three years of accounting experience
• Working knowledge of accounting principles and financial systems
• Proficiency in Microsoft Excel
• Strong organizational and time-management skills
• A high level of accuracy, efficiency, and attention to detail
• A proactive approach to identifying and resolving discrepancies
• Experience with insurance billing, commission accounting, or customer service is a plus

Why Join R&R?

We’re a family-led, fiercely independent agency that’s been serving clients since 1975. That independence allows us to invest in our people, make long-term decisions, and stay focused on what matters most—our clients and our team.

You’ll join an established organization where your work matters, your ideas are valued, and you’ll have opportunities to continue developing your accounting career.

Equal Opportunity Employer

Are you an accounting professional who values accuracy, organization, and getting the details right? R&R Insurance Services is looking for an Accounts Payable Specialist to support vendor transactions, account reconciliations, commission accounting, and other essential financial processes.

This role is a strong fit for someone who works carefully, takes ownership of their responsibilities, and looks for solutions when something does not add up.

What You’ll Do

• Review and verify vendor invoices, statements, and company charges
• Assign appropriate general ledger accounts and code invoices in AMS360
• Prepare payment vouchers and issue checks
• Manage agency rent payments
• Reconcile credit card and electronic funds transfer statements

• Verify sales and use tax on vendor invoices is correct

• Process employee expense reimbursements
• Track company sponsorships and charitable donations
• Enter direct-bill commission statements into AMS360 and verify commission rates
• Assist with account reconciliations and other accounting projects as needed

What You’ll Bring

• An associate or bachelor’s degree in accounting, finance, or a related field is required.
• Two to three years of accounting experience
• Working knowledge of accounting principles and financial systems
• Proficiency in Microsoft Excel
• Strong organizational and time-management skills
• A high level of accuracy, efficiency, and attention to detail
• A proactive approach to identifying and resolving discrepancies
• Experience with insurance billing, commission accounting, or customer service is a plus

Why Join R&R?

We’re a family-led, fiercely independent agency that’s been serving clients since 1975. That independence allows us to invest in our people, make long-term decisions, and stay focused on what matters most—our clients and our team.

You’ll join an established organization where your work matters, your ideas are valued, and you’ll have opportunities to continue developing your accounting career.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.