Accounts Payable Specialist

Convergenz; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Job summary

Convergenz in Washington, DC is seeking an Accounts Payable Specialist to manage vendor invoices, reconciliations, and customer inquiries. You will process AP transactions, assist with month-end close, and ensure compliance with internal controls.

The ideal candidate has 3+ years in AP or accounting, strong Excel and communication skills, and the ability to work in a fast-paced, team environment. On-site position with competitive benefits.

Qualifications

• 3+ years of Accounts Payable or related experience.
• Excellent verbal and written communication.
• Team-oriented with strong attention to detail.
• Familiarity with AP policies and procedures.

Responsibilities

• Process vendor invoices and staff reimbursements for compliance.
• Perform monthly reconciliations and analysis.
• Handle customer inquiries via phone, email, and in person.
• Support quality assurance and resolve payment issues.
• Coordinate with offices on voucher documentation.

Skills

Accounts Payable

Reconciliation

Customer Service

MS Excel

MS Outlook

PeopleSoft

Coupa

Attention to detail

Teamwork

Education

Bachelor's in Accounting

Tools

PeopleSoft

Coupa

MS Office

Job description

The scope of work includes, but is not limited to, the following key areas:

• Accounts Payable processing and Customer follow-up
• Account Reconciliation and Analysis
• Phone and Satellite office coverage
• Quality Assurance and issue resolution
• Other duties assigned, special projects
• Accounts Payable
• Review and/or approve a high volume of vendor invoices, staff reimbursements, and vouchers with required documentation for compliance with rules and regulations.
• Obtain W-9 information for vendor payments. o Process financial data into the PeopleSoft and Coupa Financial Systems.
• Communicate with offices regarding outstanding voucher documentation and other payment issues.
• Assist with vendor and office inquiries regarding status of payment.
• Research and resolve exceptions identified in monthly quality assurance efforts.
• Handle volume of customer inquiries via email, phone, and in-person with an end goal of 100% customer satisfaction.
• Reconciliation and Analysis o Work closely with customers to provide reconciliation assistance with Monthly Financial Statements as well as general budget reporting.
• 3+ years of relevant work experience in a fast-paced environment with demonstrable skill with MS Office Suite, specifically Excel and Outlook.
• Experience being able to reconcile account information.
• Experience working in a Customer Service or Accounting environment, preferably in Accounts Payable.
• Proficiency in various automated financial systems and state-of-the-art accounting software programs. Knowledge of PeopleSoft and Coupa Financial Systems preferred.
• Ability to pass a criminal background check.

Education Requirements:

• Bachelor's degree in Accounting, Finance, or Business Administration is preferred but related work experience will be considered as a substitute.

Candidate Requirements

• 3+ years of experience in Accounts Payable, Customer Service, or equivalent work experience.
• Strong communication skills, both verbal and written essential.
• Ability to work in a team environment.
• Customer-friendly, team-oriented individuals with strong communication skills and attention to detail.
• Adept in reconciling customer account information with an ability to review and apply financial policies and procedures for payment submission (ex. vouchers, vendor invoices, and/or staff reimbursements).