Accounts Payable Specialist

Georgia Department of Revenue; Warner Robins (GA); On-site; USD 38,000 - 42,000; Full time

Job summary

Central Georgia Technical College in Warner Robins, GA is seeking an Accounts Payable Specialist to process and verify payments, maintain vendor records, and ensure compliance with state and college policies. The role supports financial integrity across campus operations and travel reimbursements.

The position requires an Associate degree in accounting or related field and at least three years of accounting experience.

Qualifications

• Associate degree in accounting, public administration or closely related field.
• Three years of accounting experience.
• Experience may substitute for the degree on a year-for-year basis.

Responsibilities

• Prepares and verifies accounts payable vouchers and processes vendor payments.
• Monitors budget expenditures and notifies supervisor if expenditures exceed budgeted amounts.
• Manages daily/ monthly cash disbursements and bank deposits.
• Compiles accounting reports and analyzes financial data.
• Audits travel expense statements for accuracy and compliance with state regulations.
• Maintains vendor files and accounting records.
• Operates accounting software (PeopleSoft) and records transactions.
• Ensures accurate financial information and documentation.
• Completes required trainings and performs other duties.

Skills

3 years accounting experience

Education

Associate degree in accounting or related field

Tools

PeopleSoft

Job description

Explore a World of Opportunity with the State of Georgia!

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Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia’s more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title

Accounts Payable Specialist

Agency

Central Georgia Technical College

Job Requisition ID

JR0000007084

Shift

Day (United States of America)

Compensation Details

ANNUAL GROSS SALARY RANGE OF $38,100 TO $41,652

Job Description

Job Responsibilities

The Accounts Payable Specialist is responsible for processing and verifying accounts payable transactions. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual and accreditation standards. Follows rules and regulations as described by the TCSG Policy Manual and other policies and procedures established by the institution. Position may involve travel to any of the locations within the College’s service area and other travel as needed.

Major job responsibilities include, but are not limited to the following

• Prepares and verifies accounts payable vouchers, enters data into PeopleSoft and submits checks to vendors;
• Monitors budget expenditures pertaining to accounts payable and notifies supervisor if expenditures exceed budgeted amounts;
• Monitors cash disbursements daily and monthly; prepares daily bank deposit(s);
• Oversees or participates in the compilation of data and prepares standard accounting reports;
• Audits travel expense statements for accuracy, authorization and compliance with state regulations;
• Balances expenses and revenues to general accounting trial balance monthly.
• Maintains vendor and other payable files;
• Operates computers programmed with accounting software to record, store, and analyze information;
• Verifies and corrects accounting and financial information;
• Maintains records, files and documentation related to accounting processes;
• Copies, distributes, receives, and/or mails letters, bills, memos, statements of account, and other documents and materials;
• Completes all assigned trainings in a timely manner;
• Other responsibilities as assigned

Job Competencies

• Knowledge of basic accounting principles
• Skilled in the operation of computers and job-related software programs
• Oral and written communication skills
• Skilled in interpersonal relations and dealing with the public
• Decision making and problem solving skills

Minimum Qualifications

Must upload transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment history

• Earned Associate’s degree in accounting, public administration or closely related field from a regionally accredited institution
• Documented three (3) year experience in accounting
• Note: Experience may substitute for the degree on a year-to-year basis

Preferred Qualifications, in addition to minimum qualifications

Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following:

• Documented prior experience within the Technical College System of Georgia (TCSG) or Post-Secondary Education system
• Documented work experience with Workday/GA@WORK system

Projected Work Hours/Location

This position generally works normal day hours of 7:45 a.m. to 4:45 p.m. Monday through Thursday, and 7:45 a.m. to 3:30 p.m. Friday. Additional hours or a flexible schedule to include evenings and/or weekends will be required as needed. Position will be assigned to the Warner Robins campus and may require travel to any of the locations within the College’s service area as well as additional travel as needed. This position is scheduled to work 12 months per calendar year and at 40 hours per week.

Salary / Benefits

The selected candidate can expect to receive a contingent offer with an annual gross salary range of $38,100 (Associate degree) to $41,652 (Bachelor degree); actual gross annual salary will be determined by the candidate’s qualifications based on published minimum and preferred qualifications. This is a 12-month position and is eligible for state benefits to include retirement, insurance, leave accrual and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS).

All applicants are subject to the following applicable pre-employment screenings:

Criminal History Records

Motor Vehicle Records

Employment References

Pre-Employment Drug Test

Fingerprint Records

Credit History Records

Psychological Screening

Medical Examination

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Central Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

The Title IX/Section 504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson, Executive Director for Athletics and Compliance, Room A136, 80 Cohen Walker Drive, Warner Robins, Ga, 31088; Phone [phone]; Fax [phone]; Email: [e-mail].

All application materials are subject to the Georgia Open Records Act O. C. G. A. §50-18-70.

Minimum Qualifications

Associates degree in accounting, public administration or closely related field and Three (3) years of experience in accounting - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.