Accounts Payable Specialist

State of Georgia; Georgia; Sur place; USD 38 000 - 42 000; Plein temps

Avantages offerts par ce poste

State benefits (retirement, insurance,

leave accrual and holidays)

Résumé du poste

State of Georgia’s Central Georgia Technical College is hiring an Accounts Payable Specialist to process and verify invoices, manage vendor records, and ensure compliance with state policies. The role involves data entry in PeopleSoft, travel if required, and supporting financial reporting across CGTC locations.

The ideal candidate holds an Associate degree in accounting or related field and has at least three years of accounting experience.

Qualifications

• Associate degree in accounting, public administration or closely related field.
• Documented three (3) years of accounting experience.
• Transcript/certifications showing conferred degrees/current certifications must be uploaded.
• Experience may substitute for the degree on a year-for-year basis.

Responsabilités

• Prepares and verifies accounts payable vouchers and enters data in PeopleSoft.
• Monitors budget expenditures and notifies supervisor if they exceed budgeted amounts.
• Monitors daily and monthly cash disbursements; prepares daily bank deposits.
• Compiles data and prepares standard accounting reports.
• Audits travel expense statements for accuracy and compliance.
• Balances expenses and revenues to the general ledger monthly.
• Maintains vendor and other payable files.
• Operates accounting software and verifies financial information.
• Maintains records and documentation related to accounting processes.
• Distributes and mails financial documents as needed.

Connaissances

Accounting basics

Data entry

Communication skills

Interpersonal skills

Decision making

Formation

Associate degree in accounting or related field

Outils

PeopleSoft

Workday GA@WORK

Description du poste

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Accounts Payable Specialist

Agency: Central Georgia Technical College

Job Requisition ID: JR0000007084

Shift: Day (United States of America)

Compensation Details: ANNUAL GROSS SALARY RANGE OF $38,100 TO $41,652

Job Description

The Accounts Payable Specialist is responsible for processing and verifying accounts payable transactions. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual and accreditation standards. Follows rules and regulations as described by the TCSG Policy Manual and other policies and procedures established by the institution. Position may involve travel to any of the locations within the College’s service area and other travel as needed.

Job Responsibilities

• Prepares and verifies accounts payable vouchers, enters data into PeopleSoft and submits checks to vendors
• Monitors budget expenditures pertaining to accounts payable and notifies supervisor if expenditures exceed budgeted amounts
• Monitors cash disbursements daily and monthly; prepares daily bank deposit(s)
• Oversees or participates in the compilation of data and prepares standard accounting reports
• Audits travel expense statements for accuracy, authorization and compliance with state regulations
• Balances expenses and revenues to general accounting trial balance monthly
• Maintains vendor and other payable files
• Operates computers programmed with accounting software to record, store, and analyze information
• Verifies and corrects accounting and financial information
• Maintains records, files and documentation related to accounting processes
• Copies, distributes, receives, and/or mails letters, bills, memos, statements of account, and other documents and materials
• Completes all assigned trainings in a timely manner
• Other responsibilities as assigned

Job Competencies

• Knowledge of basic accounting principles
• Skilled in the operation of computers and job-related software programs
• Oral and written communication skills
• Skilled in interpersonal relations and dealing with the public
• Decision making and problem solving skills

Minimum Qualifications

• Must upload transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment history
• Earned Associate’s degree in accounting, public administration or closely related field from a regionally accredited institution
• Documented three (3) year experience in accounting

Note: Experience may substitute for the degree on a year-to year basis.

Preferred Qualifications

• Documented prior experience within the Technical College System of Georgia (TCSG) or Post-Secondary Education system
• Documented work experience with Workday/GA@WORK system

Projected Work Hours/Location

This position generally works normal day hours of 7:45 a.m. to 4:45 p.m. Monday through Thursday, and 7:45 a.m. to 3:30 p.m. Friday. Additional hours or a flexible schedule to include evenings and/or weekends will be required as needed. Position will be assigned to the Warner Robins campus and may require travel to any of the locations within the College’s service area as well as additional travel as needed. This position is scheduled to work 12 months per calendar year and at 40 hours per week.

Salary / Benefits

The selected candidate can expect to receive a contingent offer with an annual gross salary range of $38,100 (Associate degree) to $41,652 (Bachelor degree); actual gross annual salary will be determined by the candidate’s qualifications based on published minimum and preferred qualifications. This is a 12-month position and is eligible for state benefits to include retirement, insurance, leave accrual and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS).

All applicants are subject to the following applicable pre‑employment screenings

Criminal History Records Motor Vehicle Records Employment References Pre‑Employment Drug Test Fingerprint Records Credit History Records Psychological Screening Medical Examination Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG).

Equal Opportunity and Non-Discrimination

The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Central Georgia Technical College is an equal opportunity employer.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following person has been designated to handle inquiries regarding the non-discrimination policies: The TitleIX/Section504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson, Executive Director for Athletics and Compliance, Room A136, 80 Cohen Walker Drive, Warner Robins, Ga, 31088; Phone [phone]; Fax [phone]; Email: [e-mail].

All application materials are subject to the Georgia Open Records Act O. C. G. A. §50‑18‑70.

Minimum Qualifications

Associates degree in accounting, public administration or closely related field *and* Three (3) years of experience in accounting - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.