Accounts Payable Specialist

State of Georgia; Warner Robins (GA); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

State benefits

Retirement plan

Leave accrual

Holiday pay

Job summary

Central Georgia Technical College is seeking an Accounts Payable Specialist to process and verify accounts payable transactions using PeopleSoft. The role emphasizes budget accuracy, regulatory compliance, and timely reporting.

Travel to service-area locations may be required; 12-month, 40-hour work week with a competitive salary. The position offers state benefits including retirement, insurance, leave accrual and holiday pay, with opportunities for professional growth within the Technical

Qualifications

• Must have an Associate degree in accounting, public administration or closely related field.
• Three (3) years of accounting experience required; experience may substitute for degree on year-for-year basis.
• Proficiency with accounting software and general ledger systems.

Responsibilities

• Process and verify accounts payable vouchers.
• Enter data into PeopleSoft and submit payments to vendors.
• Monitor expenditures and notify supervisor if over budget.
• Prepare daily bank deposits and monthly cash disbursements.
• Maintain vendor files and accounting records.
• Ensure compliance with state regulations and internal controls.

Skills

Accounting principles

Computer skills

Oral and written communication

Interpersonal skills

Decision making

Education

Associate degree in accounting or related field

Tools

PeopleSoft

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Accounts Payable SpecialistAgency:Central Georgia Technical CollegeJob Requisition ID:JR0000007084Shift:Day (United States of America)Compensation Details:ANNUAL GROSS SALARY RANGE OF $38,100 TO $41,652Job Description:Job Responsibilities:The Accounts Payable Specialist is responsible for processing and verifying accounts payable transactions. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual and accreditation standards. Follows rules and regulations as described by the TCSG Policy Manual and other policies and procedures established by the institution. Position may involve travel to any of the locations within the College’s service area and other travel as needed.Major job responsibilities include, but are not limited to the following:§ Prepares and verifies accounts payable vouchers, enters data into PeopleSoft and submits checks to vendors;§ Monitors budget expenditures pertaining to accounts payable and notifies supervisor if expenditures exceed budgeted amounts;§ Monitors cash disbursements daily and monthly; prepares daily bank deposit(s);§ Oversees or participates in the compilation of data and prepares standard accounting reports;§ Audits travel expense statements for accuracy, authorization and compliance with state regulations;§ Balances expenses and revenues to general accounting trial balance monthly.§ Maintains vendor and other payable files;§ Operates computers programmed with accounting software to record, store, and analyze information;§ Verifies and corrects accounting and financial information;§ Maintains records, files and documentation related to accounting processes;§ Copies, distributes, receives, and/or mails letters, bills, memos, statements of account, and other documents and materials;§ Completes all assigned trainings in a timely manner;§ Other responsibilities as assignedJob Competencies:§ Knowledge of basic accounting principles§ Skilled in the operation of computers and job-related software programs§ Oral and written communication skills§ Skilled in interpersonal relations and dealing with the public§ Decision making and problem solving skillsMinimum Qualifications: Must upload transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment historyEarned Associate’s degree in accounting, public administration or closely related field from a regionally accredited institutionDocumented three (3) year experience in in accountingNote: Experience may substitute for the degree on a year-to year basisPreferred Qualifications, in addition to minimum qualifications: Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following:§ Documented prior experience within the Technical College System of Georgia (TCSG) or Post-Secondary Education systemDocumented work experience with Workday/GA@WORK systemProjected Work Hours/Location:This position generally works normal day hours of 7:45 a.m. to 4:45 p.m. Monday through Thursday, and 7:45 a.m. to 3:30 p.m. Friday. Additional hours or a flexible schedule to include evenings and/or weekends will be required as needed. Position will be assigned to the Warner Robins campus and may require travel to any of the locations within the College’s service area as well as additional travel as needed. This position is scheduled to work 12 months per calendar year and at 40 hours per week.Salary / Benefits:The selected candidate can expect to receive a contingent offer with an annual gross salary range of $38,100 (Associate degree) to $41,652 (Bachelor degree); actual gross annual salary will be determined by the candidate’s qualifications based on published minimum and preferred qualifications. This is a 12-month position and is eligible for state benefits to include retirement, insurance, leave accrual and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS).Application Procedure:Applicants are required to complete the employment application in full and provide supporting documentation by the stated closing deadline for the position. GCTC does not accept mailed, faxed, or hand-delivered applications.Applicants who complete the application procedure will be evaluated to meet the position requirements based on the published job responsibilities, meeting the minimum and preferred qualifications based on the educational history, employment skills presented under job duties in the application system against the published job announcement. A completed application packet consists of the following:1. A completed CGTC electronic application in the Team Georgia Careers application portal.2. As applicable, applicants for instructional positions are asked to provide a resume in addition to completing the CGTC application. Applicants for non-instructional positions may provide a resume if they wish. Submission of the resume does not replace the requirement to complete the CGTC electronic application.3. Postsecondary transcripts that demonstrate the conferral of the degree, if applicable, and demonstrate the applicant meets the educational minimum requirements and, if applicable, the preferred educational requirements ( grade reports and diploma copies are not accepted in lieu of transcripts)4. Positions requiring a High School Diploma or GED as a minimum qualification do not have to submit a HSD/GED transcript documentation as part of the application process5. Non-photo license(s) and/or certification(s) which fulfill the minimum, and if applicable the preferred qualifications stated in the job announcementIncomplete application packets at the time of the position closing may not be considered. It is the responsibility of the applicant to obtain and upload the application documentation by the stated deadline.A review of completed application packets may begin upon receipt. Interviews of qualified candidates may be held following review; the position may close at any time following October 30, 2026 based on candidate selection(s).For more information concerning our application process or available positions, please contact the Human Resources Office at 478-757-3449 or 478-218-3700 or via email to [e-mail] .All applicants are subject to the following applicable pre-employment screenings:Criminal History RecordsMotor Vehicle RecordsEmployment ReferencesPre-Employment Drug TestFingerprint RecordsCredit History RecordsPsychological ScreeningMedical ExaminationEqual opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.Central Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.The following person has been designated to handle inquiries regarding the non-discrimination policies:The Title IX/Section 504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson, Executive Director for Athletics and Compliance, Room A136, 80 Cohen Walker Drive, Warner Robins, Ga, 31088; Phone [phone]; Fax [phone]; Email: [e-mail] .All application materials are subject to the Georgia Open Records Act O. C. G. A. §50-18-70.Minimum Qualifications:Associates degree in accounting, public administration or closely related field *and* Three (3) years of experience in accounting - -Note: Experience may substitute for the degree on a year-for-year basis.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.