Accounts Payable Specialist

Kaweah Delta Health Care District; Visalia (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Kaweah Health, a community healthcare district in Visalia, CA, seeks an organized accounts payable specialist to manage high-volume AP functions across our eight-campus system. You will maintain supplier data, process invoices via USPS/GHX/ERP, and drive timely payments in line with policy.

You will support audits, vendor reconciliations, and adherence to OIG and tax compliance guidelines while collaborating with finance colleagues to optimize processes and cost control.

Qualifications

• Education: Associate's or Bachelor's in accounting/bookkeeping preferred (2 years accounting or 5 years AP experience).
• Excellent verbal and written communication skills.
• Proficient with computer applications and standard business software.

Responsibilities

• Process specialized accounts payable items and maintain AP information integrity.
• Manage supplier maintenance, inquiries, credits, adjustments, and payment reconciliations.
• Handle online payment processing, EIB templates, and monthly CAM/lease payments.
• Oversee full payment cycle (checks and direct deposits) and ensure timely payments and discounts.
• Monitor supplier statements, onboarding docs, and compliance with policies.

Skills

Excellent communication

Computer proficiency

Education

Associate's or Bachelor's degree in accounting/bookkeeping

Tools

GHX system

ERP system

Job description

About Kaweah Health

Kaweah Health is a publicly owned, community healthcare organization that provides comprehensive health services to the greater Visalia area in central California. With more than 5,000 employees, Kaweah Health provides state‑of‑the‑art medicine and high‑quality preventive services in our acute care hospital, specialized health centers and clinics. Our eight‑campus healthcare district has 613 beds and offers comprehensive health services across a broad continuum of care.

Work Culture

It takes a special person to work for Kaweah Health. We serve a region where the needs are great, which makes the rewards even greater. Every day, we care for people facing unique challenges and in need of healing. Throughout it all, our focus is to make a difference, and we do - in the health of our patients, our loved ones, and our community.

Benefits Eligible

Full‑Time Benefit Eligible

Work Shift

Day - 8 Hour or less Shift (United States of America)

Department

8510 Finance

Job Summary

Responsible for processing specialized accounts payable items while ensuring the integrity of AP information and systems. Oversee a broad range of accounts payable functions, including supplier maintenance, handling inquiries, OIG compliance, settlement runs, expense report auditing, procurement card verification audits, processing voids, contract labor support, supplier payment reconciliation, and aiding with AP‑related projects.

Qualifications

Education

• Preferred: Associate's or Bachelor's degree with emphasis in accounting or bookkeeping.

Experience

• Required: Two years of accounting experience, or five years of accounts payable experience with majority in a similar size and volume entity.

Knowledge/Skills/Abilities

• Excellent verbal and written communication skills.
• Proficient with computer applications.

Job Responsibilities

Consistently ensures that all activities deliver value and address the needs of departmental customers. Functions as a collaborative and productive member of a supportive service team, recognizing the importance of customer service and accurately identifying customer requirements. Directs efforts toward meeting those needs in a timely, efficient, and cost‑effective manner. Proactively analyzes and evaluates departmental processes and outputs, implementing continuous improvements to enhance efficiency, productivity, and quality. Strives to add measurable value to both individual and departmental performance.

Reviews and processes specialized accounts payable items designated by management that demand advanced technical expertise or analytical review. These items may include, but are not limited to, employee reimbursements, supplier invoices, or supplier accounts requiring temporary specialized attention.

For assigned suppliers, manages incoming invoices received through USPS, GHX system, email ingestion, or the accounts payable general inbox. Ensures invoices are processed with accurate payment due dates to maximize available discounts and guarantees timely payments in compliance with departmental AP policies and procedures. Investigates and processes all credits and adjustments with proper supporting documentation. Reviews and reconciles supplier statements in alignment with established departmental AP standards and performance measures.

Manages online payment processing and prepares EIB templates for upload. Generates lease payments based on contracts maintained in the ERP system and administers monthly CAM payments for all leased properties.

Reviews employee out‑of‑pocket reimbursement requests to ensure proper documentation, accurate information, and compliance with GSA and Kaweah Health guidelines and policies. Performs monthly audits to prevent submission of duplicate expense reports.

Processes supplier payments using the Wells Fargo procurement card, securing appropriate approvals to support each transaction. Reconciles procurement card activity by month‑end and conducts monthly audits to confirm transactions comply with Kaweah Health policy.

Submits void forms as required, in compliance with departmental accounts payable policies and procedures. Processes payment voids in the accounts payable system based on requests submitted by the AP team. Oversees the full payment cycle for Kaweah Health and its subsidiaries, including both check and direct deposit transactions, and prints settlement runs as initiated by management.

Manages all aspects of supplier maintenance, including updates to supplier names, contact details, Tax ID, and banking information. Secures necessary documentation during the onboarding process in accordance with established practices, tax compliance requirements, Non-Residence withhold regulations, and ED542 standards. Requests annual W-9 forms from all active suppliers and performs quarterly OIG verifications to ensure compliance.

Responds promptly to emails and phone inquiries, completing all responsibilities within expected timeframes, with accuracy, adherence to policy, and alignment with Kawe