Accounts Payable Specialist

Kaweah Health; Visalia (CA); On-site; USD 31,000 - 46,000; Full time

Job summary

Kaweah Health in Visalia, CA is seeking an Accounts Payable professional to join our Finance team. You will process invoices, maintain vendor records, and ensure timely payments in a high-volume environment.

The role requires strong attention to detail, solid communication, and proficiency with standard accounting software. This full-time day shift offers competitive benefits within a supportive community hospital.

Qualifications

• Preferred: Associate’s or Bachelor’s degree with emphasis in accounting or bookkeeping.
• Two years of accounting experience, or five years of accounts payable experience with majority in a similar size and volume entity.
• Excellent verbal and written communication skills.
• Proficient with computer applications.

Responsibilities

• Ensures AP activities deliver value and support customers; collaborates to meet needs efficiently.
• Reviews and processes specialized AP items requiring advanced analytics (invoices, reimbursements).
• Manages supplier invoices received via USPS, GHX, email, or inbox; ensures due dates maximize discounts.
• Oversees online payments and prepares EIB templates; administers CAM payments for leased properties.
• Audits employee reimbursements for proper documentation and compliance.
• Processes supplier payments via Wells Fargo procurement card and reconciles monthly.
• Submits payment voids; oversees full payment cycle including checks and direct deposits.
• Maintains supplier data (names, Tax ID, banking); collects W-9s; quarterly OIG verifications.
• Responds to inquiries promptly and assists in training new AP staff.

Skills

Accounting

AP systems experience

Communication skills

Education

Associate/Bachelor degree in accounting or bookkeeping

Job description

Kaweah Health

Kaweah Health is a publicly owned, community healthcare organization that provides comprehensive health services to the greater Visalia area in central California. With more than 5,000 employees, Kaweah Health provides state-of-the-art medicine and high-quality preventive services in our acute care hospital, specialized health centers and clinics. Our eight-campus healthcare district has 613 beds and offers comprehensive health services across a broad continuum of care.

It takes a special person to work for Kaweah Health. We serve a region where the needs are great, which makes the rewards even greater. Every day, we care for people facing unique challenges and in need of healing. Throughout it all, our focus is to make a difference, and we do — in the health of our patients, our loved ones, and our community.

Benefits Eligible

Full-Time Benefit Eligible

Work Shift

Day - 8 Hour or less Shift (United States of America)

Department

8510 Finance

Responsible for processing specialized accounts payable items while ensuring the integrity of AP information and systems. Oversee a broad range of accounts payable functions, including supplier maintenance, handling inquiries, OIG compliance, settlement runs, expense report auditing, procurement card verification audits, processing voids, contract labor support, supplier payment reconciliation, and aiding with AP-related projects.

QUALIFICATIONS

Education

Preferred: Associate’s or Bachelor’s degree with emphasis in accounting or bookkeeping.

Experience

Required: Two years of accounting experience, or five years of accounts payable experience with majority in a similar size and volume entity.

Knowledge/Skills/Abilities

Excellent verbal and written communication skills.

Proficient with computer applications.

JOB RESPONSIBILITIES

Essential

Consistently ensures that all activities deliver value and address the needs of departmental customers. Functions as a collaborative and productive member of a supportive service team, recognizing the importance of customer service and accurately identifying customer requirements. Directs efforts toward meeting those needs in a timely, efficient, and cost‑effective manner. Proactively analyzes and evaluates departmental processes and outputs, implementing continuous improvements to enhance efficiency, productivity, and quality. Strives to add measurable value to both individual and departmental performance.

Reviews and processes specialized accounts payable items designated by management that demand advanced technical expertise or analytical review. These items may include, but are not limited to, employee reimbursements, supplier invoices, or supplier accounts requiring temporary specialized attention.

For assigned suppliers, manages incoming invoices received through USPS, GHX system, email ingestion, or the accounts payable general inbox. Ensures invoices are processed with accurate payment due dates to maximize available discounts and guarantees timely payments in compliance with departmental AP policies and procedures. Investigates and processes all credits and adjustments with proper supporting documentation. Reviews and reconciles supplier statements in alignment with established departmental AP standards and performance measures.

Manages online payment processing and prepares EIB templates for upload. Generates lease payments based on contracts maintained in the ERP system and administers monthly CAM payments for all leased properties.

Reviews employee out‑of‑pocket reimbursement requests to ensure proper documentation, accurate information, and compliance with GSA and Kaweah Health guidelines and policies. Performs monthly audits to prevent submission of duplicate expense reports.

Processes supplier payments using the Wells Fargo procurement card, securing appropriate approvals to support each transaction. Reconciles procurement card activity by month‑end and conducts monthly audits to confirm transactions comply with Kaweah Health policy.

Submits void forms as required, in compliance with departmental accounts payable policies and procedures. Processes payment voids in the accounts payable system based on requests submitted by the AP team. Oversees the full payment cycle for Kaweah Health and its subsidiaries, including both check and direct deposit transactions, and prints settlement runs as initiated by management.

Manages all aspects of supplier maintenance, including updates to supplier names, contact details, Tax ID, and banking information. Secures necessary documentation during the onboarding process in accordance with established practices, tax compliance requirements, Non‑Residence withhold regulations, and ED542 standards. Requests annual W‑9 forms from all active suppliers and performs quarterly OIG verifications to ensure compliance.

Responds promptly to emails and phone inquiries, completing all responsibilities within expected timeframes, with accuracy, adherence to policy, and alignment with Kaweah Health’s behavioral standards of performance. Assists in training new Accounts Payable personnel under the direction of the Finance Manager.

Additional

Demonstrates the knowledge and skills necessary to provide care and services appropriate to the population served on the assigned unit or work area.

Performs other duties as assigned.

Pay Range

$22.48 -$33.72

If you want to use your talents alongside people who face each day with courage and purpose, in an environment that empowers you to do your absolute best, this is where you belong.