Accounts Payable Specialist

Doist; United States; On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Comprehensive medical, dental and vis­

401(k) employer match

Training and development programs

Snacks and beverages in major offices

Collaborative culture

Work-life balance and generous PTO

Job summary

Trace3 is seeking an Accounts Payable Specialist to support day-to-day AP operations within the Finance organization. You will review and process vendor invoices, maintain vendor records, perform reconciliations, and assist with vendor inquiries.

The role involves matching invoices to POs, resolving discrepancies, and ensuring timely payments. Candidates should have AP experience, ERP familiarity (NetSuite preferred), and strong Excel skills.

Qualifications

• One year of Accounts Payable experience minimum.
• Experience with ERP systems; NetSuite preferred.
• Strong attention to detail and organizational skills.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receipts.
• Identify and resolve invoice discrepancies.
• Ensure invoices are approved per policies.
• Monitor invoice aging and prioritize urgent payments.
• Assist with new vendor onboarding and documentation.

Skills

Accounts Payable

ERP systems

NetSuite

Budgeting

Attention to detail

Time management

Communication skills

Microsoft Excel

Education

High school diploma

Accounting/Finance degree preferred

Job description

Who is Trace3 ? Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate. Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it! Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco. Ready to discover the possibilities that live in technology? Come Join Us!

Street-Smart

• Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The “Stuff” it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

JOB SUMMARY

Under the direction of the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for supporting the day-to-day operations of the Accounts Payable function within the Finance organization. This role is responsible for reviewing and processing vendor invoices, maintaining vendor records, performing account reconciliations, researching discrepancies, and supporting vendor and internal stakeholder inquiries.

SUMMARY OF ESSENTIAL JOB FUNCTIONS

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receipts.
• Identify and resolve invoice discrepancies.
• Ensure invoices are approved in accordance with company policies.
• Monitor invoice aging and prioritize urgent payments.
• Assist with new vendor onboarding and documentation collection, as needed.
• Respond to vendor inquiries regarding payments, invoices, and account status.
• Build positive vendor relationships while enforcing company payment policies.
• Verify banking information changes and support fraud prevention controls
• Research and resolve payment rejections, returns, or exceptions.
• Reconcile vendor statements and outstanding balances.
• Monitor open credits and ensure timely application.
• Research aged invoices and other outstanding AP items
• May perform other duties as assigned by supervisor.

REQUIRED SKILLS AND EXPERIENCE

• A minimum of one year of experience in Accounts Payable.
• High school diploma required; college degree in Accounting, Finance, or related field preferred.
• Experience with ERP systems required; NetSuite experience
• Working knowledge of accounts payable principles, payment processing, accounting practices, and budgeting
• Exceptional attention to detail, organizational skills, and time management abilities with a proven track record of maintaining accuracy in a high-volume
• Ability to effectively prioritize workload, manage multiple competing priorities, and meet deadlines in a fast-paced and evolving business
• Excellent verbal and written communication skills, with the ability to build relationships and communicate professionally with vendors, employees, business partners, and stakeholders at all levels of the organization, including senior
• Ability to adapt to changing priorities, processes, and business needs in a dynamic, growth-oriented
• Self-motivated and capable of working independently while also collaborating effectively within a team
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills for data analysis, account reconciliations, vendor statement reviews, reporting, and identifying

Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary. Estimated Pay Range $47,000 — $63,000 USD

The Perks

• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
• Competitive Compensation
• Training and development programs
• Major offices stocked with snacks and beverages
• Collaborative and cool culture
• Work-life balance and generous paid time off

Our Commitment

As the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do. We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, foster collaboration, boosts teammate satisfaction, and builds a more inclusive culture.

As an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law. Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.

If you require a reasonable accommodation to complete the application process or participate in an interview, please email [e-mail].