Tax Accountant (Remote)

Trace3; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Comprehensive medical, dental and &amp

401(k) Retirement Plan with Employer

Training and development programs

Office snacks and beverages

Collaborative culture

Work-life balance and generous PTO

Job summary

Trace3, headquartered in California with multiple U.S. offices, seeks a Tax Accountant (Indirect) to ensure accurate tax calculations and filings across sales and use tax, property tax, and audits. You will research regulatory updates to minimize liability during tax audits and support cross-functional teams.

This role reports to the Manager of Tax and Treasury and requires collaboration with internal teams and external firms to stay compliant and efficient.

Qualifications

• Bachelor’s degree in Accounting or Finance is required.
• Minimum of 2 years of in-house corporate tax accounting experience in sales tax, property tax and multi-state audits.
• Strong project management skills with the ability to prioritize tasks in a fast-paced, high-volume environment.
• Highly organized, detail-oriented, and excellent time management skills.
• Ability to research tax rules for products and services.
• Ability to deliver on deadline-driven projects and manage multiple work streams.
• Ability to work with teams in different locations/time zones.
• Strong interpersonal and communication skills.
• Excellent data analysis and ability to connect analysis to business decisions.

Responsibilities

• Sales and Use Tax: Ensure accurate tax coding and exemption treatment; review certificates; process refunds; analyze invoices for taxability; maintain Avalara setups.
• Income Tax and Compliance: Prepare quarterly and annual estimated income tax payments; address tax notices; maintain compliance calendar and records; assist with entity registrations; prepare return packages.
• Fixed Assets: Maintain fixed asset records; provide documentation for audits; collaborate to improve asset management; prepare workpapers for property tax renditions.

Skills

Strong project management

Highly organized

Excellent time management

Research tax rules

Meet deadlines

Team collaboration

Analytical skills

Effective communication

Education

Bachelor’s degree in Accounting or Finance

Tools

Avalara

ERP systems

NetSuite

Job description

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.

Ready to discover the possibilities that live in technology?

Come Join Us!

Street-Smart - Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The “Stuff” it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentallymapping outevery checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

JOB SUMMARY:

Under the general direction of the Manager of Tax and Treasury, the Tax Accountant (Indirect) will work with internal teams, tax authorities and external accounting firms, to ensure complete, accurate and timely tax calculations and filings of indirect tax returns. This position will conduct thorough research and keep up to date with latest tax regulation updates to ensure compliance with required tax provisions and minimize liability during tax audits.

This position will analyze, resolve various tax issues, prepare and maintain property tax filings, sales and use tax filings.

SUMMARY OF ESSENTIAL JOB FUNCTIONS:

Sales and Use Tax

• Ensure accurate tax coding and exemption treatment for transactions in compliance with state and local regulations and provide timely support to sales teams.
• Review and update customer exemption certificates per state requirements.
• Process customer refund requests.
• Analyze purchase invoices for taxability and prepare use tax accruals.
• Maintain Avalara setups for accurate sales tax returns and remittances.

Income Tax and Compliance

• Prepare and submit quarterly and annual estimated income tax payments.
• Address and resolve tax notices from authorities.
• Maintain and enhance the tax compliance calendar and login records.
• Support peak periods by gathering documentation, researching filing requirements, and updating tax rates.
• Assist with entity registrations, including opening and closing state accounts.
• Prepare return packages for corporate and partnership filings.

Fixed Assets

• Maintain accurate fixed asset records, including acquisitions, disposals, and tax depreciation.
• Provide documentation for internal and external audits.
• Collaborate with other departments to improve asset management processes.
• Prepare workpapers and timely renditions for Business Personal Property tax.

REQUIRED SKILLS AND EXPERIENCE:

• Bachelor’s degree (BA) in Accounting or Finance Field required.
• A minimum of 2 years of in-house corporate tax accounting experience in sales tax, property tax and multi-state audits.
• Strong project management stills with the ability to effectively prioritize tasks in a fast-paced, high-volume, and evolving work environment.
• Highly organized, detail-oriented, and excellent time management skills.
• Ability to research tax rules for products and services.
• Ability to deliver on deadline driven projects and manage multiple work streams.
• Ability to work with team members in different locations and time zones.
• Strong interpersonal skills and ability to communicate clearly and concisely to all levels within the organization.
• Outstanding analytical skills and a proven ability to connect data analysis with business issues and decisions.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and experience working in Avalara and ERP systems. NetSuite experience a plus.
• Good understanding of Information Technologies is a plus.

Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary.

The Perks

• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
• Competitive Compensation
• Training and development programs
• Major offices stocked with snacks and beverages
• Collaborative and cool culture
• Work-life balance and generous paid time off

Our Commitment

At the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.

We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.

As an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.

Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.

If you require a reasonable accommodation to complete the application process or participate in an interview, please email [e-mail].