Accounts Payable Specialist

Valor-Hospitality; Atlanta (GA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hotel discount

Health, Dental, Vision, Life Insurance

401k with employer match

Paid PTO

Tuition Reimbursement

Employee recognition programs

Food & Beverage Discounts

Job summary

Valor Hospitality in Atlanta is seeking an Accounts Payable Specialist to manage high-volume invoice processing and vendor payments for multiple hotels.

You will code invoices to hotel cost centers using USALI guidelines, perform three-way matching, and coordinate weekly payment runs. Strong Excel skills and experience with hospitality ERP systems are essential; hospitality industry knowledge is preferred.

Qualifications

• 1–3 years progressive accounts payable or hospitality accounting experience.
• Hospitality industry experience preferred with strong numerical literacy.
• Excellent Excel and ERP system skills.

Responsibilities

• Invoice management and GL coding for multiple hotels and cost centers.
• Execute three-way matching and audit against POs and receiving logs.
• Coordinate weekly/bi-weekly payment runs via ACH, wires, and checks.
• Maintain vendor data, assist with month-end accruals and audit trails.

Skills

Accounts payable

General ledger coding

Excel (advanced)

Vendor management

USALI knowledge

Education

High school diploma

Associate or Bachelor’s in Accounting/Finance

Tools

OnQ

Profit Sword

M3

Yardi

QuickBooks

Job description

VALOR CORPORATE POSITIONSAt Valor Hospitality, we are passionate Hotelitarians—driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you’re someone who notices the little things and strives to make a lasting impact, you’ll thrive here.POSITION PROFILEAn Accounts Payable Specialist serves as a vital financial link, managing and streamlining outgoing vendor payments across a diverse portfolio of managed or franchised hospitality properties. Operating from the corporate headquarters or regional finance hub, this role ensures rigorous expense control, exact general ledger coding, and strong relationships with local and national hospitality vendors.This is an hourly position based at the corporate office in AtlantaESSENTIAL RESPONSIBILTIESInvoice Management & General Ledger CodingMulti-Property Data Entry: Review, verify, and input high-volume invoices daily for an assigned portfolio of managed hotels and corporate cost centers.USALI Compliance: Audit and code all invoices according to individual hotel charts of accounts and standard USALI (Uniform System of Accounts for the Lodging Industry) guidelines.Three-Way Matching: Execute full three-way matches by validating vendor invoices against corporate purchase orders (POs) and physical hotel receiving logs/delivery receipts.Workflow Tracking: Monitor automated invoice approval workflows, following up directly with on-property managers to clear pending or bottlenecked items.Payment Processing & Expense ControlPayment Run Coordination: Prepare weekly and bi-weekly corporate disbursement batches across diverse payment methods, including ACH networks, wire transfers, and checks.Cash Flow Optimization: Track payment schedules to prioritize early payment discounts, minimize late penalties, and maintain balanced operating cash flows.Discrepancy Resolution: Research and systematically resolve exceptions, contract variances, duplicate billings, or short-shipments by communicating with vendors and hotel departments.Vendor & Database MaintenanceMaster Vendor Maintenance: Initiate secure onboarding for new suppliers, collecting and registering mandatory data such as W-9 forms, business registrations, and banking details. [Inquiry Desk Support: Serve as the primary corporate contact for vendor inquiries regarding payment terms, historical account statements, and tax documentation.Reconciliation, Compliance & ReportingStatement Reconciliation: Audit month-end vendor statement balances against corporate subledgers to identify and settle outstanding variances.Month-End Accruals: Assist corporate accountants and controllers with month-end financial closings, providing AP aging reports and necessary expense accruals.Audit Readiness: Maintain orderly, cloud-based digital file archives of all invoices, approvals, and tax documentation to preserve robust internal audit trailsREQUIRED KNOWLEDGE, SKILLS, AND ABILITIES· Experience: Minimum 1–3 years of progressive accounts payable, bookkeeping, or general hospitality accounting experience.· Education: High school diploma or equivalent required; an Associate or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred.Technical & Software Skills· Industry Software: Hands-on proficiency with hospitality procurement and accounting suites—such as OnQ, Profit Sword, M3, Yardi, or QuickBooks—is an advantage.· General Tech: Intermediate to advanced capabilities in Microsoft Excel (VLOOKUPs, pivot tables, complex data entry formulas) and standard corporate ERP systems.Core Competencies· Extreme Meticulousness: Exceptional attention to detail to reliably avoid payment errors across various legal hotel entities.· Multitasking & Deadline Drive: Proven ability to manage high invoice volumes and meet tight weekly processing and month-end deadlines.· Discretion: Strict compliance with internal corporate controls, financial integrity standards, and vendor confidentiality protocols.PHYSICAL DEMANDSExtended periods at a keyboard and screen, requiring fine motor skills for typing and good vision.Tasks involve reading documents, forms, and technical manuals, as well as writing and preparing reports.Using office equipment: This includes using phones, copiers, fax machines, scanners, and adding machines. #INDcorpBENEFITS PACKAGECompetitive SalaryTeam Member Hotel Discount ProgramBenefits - Health, Dental, Vision, Life Insurance, and other supplemental optionsPaid PTO401k with employer matchTeam Member Awards and Recognition programs throughout the yearFood and Beverage DiscountsTuition ReimbursementPlease visit http://www.valorhospitality.com to learn more about our existing hotels, other exciting job opportunities and our company.