Accounts Payable Specialist

RELATED; Texas; Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Health insurance options

401(k) plan

Flexible scheduling

Job summary

Related Affordable is seeking an Accounts Payable Specialist to support day-to-day AP tasks across our affordable housing portfolio. You will process vendor payments, maintain vendor records, and resolve payment exceptions under the AP Manager, focusing on the ongoing Yardi implementation.

Hybrid role with Dallas-area office time; you will collaborate with Operations and Accounting to ensure timely, accurate payments, maintain documentation, and uphold internal controls across multiple

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1+ years accounts payable or accounting experience.
• Knowledge of LIHTC, HUD, and Project Based Section 8 preferred.
• Experience with Yardi, JD Edwards, or similar ERP systems.
• Advanced proficiency in Microsoft Excel and MS Office.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent written and verbal communication; able to collaborate with teams.
• Ability to maintain confidentiality and handle sensitive issues.

Responsibilities

• Process accounts payable transactions accurately and per policy.
• Manage payment processing: checks, electronic payments, wires, escrow, and voids.
• Support centralized invoice coding and routing for accuracy and timeliness.
• Maintain organized documentation for all payment transactions.
• Process vendor setup requests and maintain vendor records in Yardi.
• Verify documentation and approvals before establishing new vendors.
• Maintain accurate vendor payment methods and account information.
• Process recurring and non-recurring AP uploads (utilities, rehab, distributions).
• Review batch uploads for completeness and accuracy.
• Monitor payment schedules to ensure timely payments.
• Research and resolve payment exceptions and system errors.
• Escalate complex payment issues to AP Manager as needed.
• Process security deposit refunds under AP Manager guidance.
• Ensure refunds are completed accurately and within standards.
• Maintain supporting documentation for audit and compliance.
• Serve as primary contact for Operations regarding vendor payments and status.
• Respond to inquiries from property teams and internal departments.
• Partner with Accounting and Operations to resolve AP issues.
• Support continuous process improvements related to Yardi implementation.
• Assist with special projects as needed.

Skills

Advanced Excel

Attention to detail

Analytical thinking

Communication

Problem solving

Education

High school diploma or equivalent

Associate's degree in Accounting, Finance, or related field

Tools

Yardi

JD Edwards

Job description

Responsibilities

The Accounts Payable Specialist is responsible for supporting the day-to-day accounts payable functions for Related Affordable Management. This role processes vendor payments, manages vendor records, performs invoice and batch processing, and resolves payment exceptions to ensure timely and accurate financial operations across the affordable housing portfolio. Working under the direction of the AP Manager, the AP Specialist serves as a key resource for Operations by responding to vendor inquiries, monitoring payment status, and supporting standardized accounts payable processes during the
organization's transition to Yardi.

ESSENTIAL JOB FUNCTIONS

• Process accounts for payable transactions accurately and in accordance with company policies and established
  timelines.
• Manage payment processing, including check runs, electronic payments, manual wires, escrow payments, and
  void or reissued payments.
• Support centralized invoice coding and routing while ensuring invoices are processed accurately and timely.
• Maintain organized documentation for all payment transactions and supporting records.
• Process vendor setup requests and maintain vendor records within Yardi.
• Verify required documentation and approvals before establishing new vendors.
• Maintain accurate vendor payment methods and account information.
  Support vendor onboarding and ensure compliance with company standards.
• Process recurring and non-recurring accounts payable uploads, including utility reimbursements, rehabilitation
  requisitions, and annual or semiannual distributions.
• Review batch uploads for completeness and accuracy before processing.
• Monitor processing schedules to ensure timely payments.
• Research and resolve payment exceptions, system errors, and invoice discrepancies.
• Investigate system generated errors and partner with internal teams to resolve outstanding issues.
• Escalate complex payment issues to the AP Manager when appropriate.
• Process security deposit refunds under the guidance of the AP Manager.
• Ensure refunds are completed accurately and within established service standards.
• Maintain supporting documentation for audit and compliance purposes.
• Serve as a primary point of contact for Operations regarding vendor payments and payment status.
• Respond to inquiries from property teams and internal departments in a timely and professional manner.
• Partner with Accounting, Operations, and other departments to resolve accounts payable issues.
• Support continuous process improvements and standardization initiatives related to the Yardi implementation.
• Assist with special projects, as needed

LOCATION

• Hybrid opportunity, supporting a group of properties which may be in different US time zones.
• Mostly work from home with occasional office time in our Dallas office.
• Occasional overtime may be required to meet month end, year-end, or business deadlines.

WHY YOU'LL LOVE IT HERE

• Lots of paid time off (19+ days!) – we value your life outside of work.
• Customizable total rewards package – pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs.
• Mental health resources, such as counseling, are available to our team members.
• Fertility benefits – such as surrogacy, adoption assistance and more!
• Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!
• Grow with us – learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available... and so much more!

ANTICIPATED SALARY RANGE

• $60,000 - $70,000 / year
• Annual Performance Bonus
• This position is exempt, meaning ineligible for overtime pay

This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate’s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Final compensation offers will be determined following a thorough assessment of the candidate’s background and the requirements of the position.

Qualifications

• High school diploma or equivalent required. Associate's degree in Accounting, Finance, Business, or a related
  field preferred.
• One + years of accounts payable or accounting experience.
• Knowledge of affordable housing programs, including LIHTC, HUD, and Project Based Section 8, is preferred.
• Working knowledge of Yardi, JD Edwards, or similar enterprise resource planning systems.
• Advanced proficiency in Microsoft Excel and proficiency with Microsoft Office applications.
• Experience processing high volume financial transactions with exceptional accuracy and attention to detail.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills, with the ability to interact effectively with team members,
  business partners, and senior leaders.
• Superior organizational and time management skills, with the ability to manage multiple priorities and meet
  deadlines.
• Demonstrated ability to maintain confidentiality and navigate sensitive issues professionally.
• Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing
  precision and attention to detail, and approaching challenges with grit, resilience, and proactive problemsolving, while continuously engaging in learning and development to enhance performance; fosters
  collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in
  all interactions.

Overview

Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.

We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.

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