Accounts Payable Specialist

Mobile Air & Power Rentals; Tampa (FL); Sur place; USD 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive hourly pay

Quarterly bonus opportunities

Health, Vision & Dental Insurance

Life Insurance

401k with company match

Paid time off

Career development

Employee discount programs

Résumé du poste

Mobile Air & Power Rentals is seeking an Accounts Payable Specialist to support AP and purchasing functions across multiple locations. You will process vendor invoices, manage expense reports, and ensure adherence to company policies and internal controls.

The role emphasizes accuracy, strong communication, and collaboration with the AP Manager to meet monthly close deadlines in a dynamic rental industry.

Qualifications

• Associate degree preferred; high school diploma or equivalent required.
• 3–5 years of relevant accounts payable experience, preferably multi-location.
• Ability to work independently with high accuracy in a fast-paced environment.
• Strong organizational and communication skills; proficient in MS Office.
• Experience with ERP systems (INFOR or similar) and AP modules.
• Excellent verbal and written communication; able to interact via phone, email, and in person.
• Capable of working extra hours during peak seasons; valid driver's license required.
• Ability to pass pre-employment background and drug screenings.

Responsabilités

• Collaborate with Accounts Payable Manager to oversee designated AP functions.
• Process and voucher vendor invoices in a timely, policy-compliant manner.
• Coordinate AP for key vendor programs (e.g., fleet vehicles, WEX cards, JPMC cards).
• Review and process employee expense reports per policies.
• Analyze AP reports and resolve discrepancies; reconcile with vendor statements.
• Ensure timely monthly cut-off activities for AP system.

Connaissances

Attention to detail

Organizational skills

Communication skills

Independent worker

Teamwork

Formation

Associate degree preferred

High school diploma or equivalent required

Outils

Excel

Word

INFOR ERP

Description du poste

About Mobile Air & Power Rentals
Mobile Air provides temporary cooling, heating, dehumidification, and power solutions. Offering rental equipment such as portable air conditioners, cooling towers, chillers, heaters, dehumidifiers, generators, and power distribution systems, we meet HVAC rental needs nationwide. Our solutions help clients save time and money, enhance their businesses, and create memorable experiences at special events. If you have a passion for helping others, join us in a $65 billion industry dedicated to creating impactful community experiences.

Job Title: Accounts Payable Specialist
About Mobile Air & Power Rentals
Mobile Air provides temporary cooling, heating, dehumidification, and power solutions. Offering rental equipment such as portable air conditioners, cooling towers, chillers, heaters, dehumidifiers, generators, and power distribution systems, we meet HVAC rental needs nationwide. Our solutions help clients save time and money, enhance their businesses, and create memorable experiences at special events. If you have a passion for helping others, join us in a $65 billion industry dedicated to creating impactful community experiences.
Discover your purpose - work in rental!
Position Overview
We are seeking a detail-oriented and organized individual to join our team in the role of Accounts Payable Specialist. This position plays a crucial role in supporting accounts payable and purchasing functions, ensuring that financial processes are executed efficiently and accurately.

Job Duties/Responsibilities

• Collaborate with the Accounts Payable Manager to manage and oversee designated Accounts Payable (A/P) functions for the organization.
• Process and voucher vendor invoices in a timely manner while adhering to established policies, including authority levels and purchase order (PO) requirements.
• Coordinate and maintain accounts payable for key strategic and national vendor programs (e.g., Enterprise fleet vehicles, WEX fuel cards, JPMC credit cards).
• Review and process employee expense reports, ensuring compliance with company policies and procedures.
• Analyze A/P reports, such as Aging and Unvouchered Receipts, and resolve discrepancies as necessary.
• Conduct periodic reconciliations of A/P system activity with vendor statements to ensure accuracy.
• Implement and oversee timely monthly cut-off activities for the accounts payable system.
• Accurately and efficiently enter vendor invoices, applying appropriate general ledger (GL) codes to ensure financial integrity.
• Provide support and respond to inquiries from Corporate, Regional, and Field financial management as needed.
• Perform other duties and projects as assigned to support the finance team.

Requirements

• Associate degree preferred; a high school diploma or equivalent is required.
• 3-5 years of relevant experience, ideally in a multi-location accounts payable setting.
• Proven ability to work independently while maintaining a high level of accuracy and attention to detail in all tasks.
• Excellent organizational skills with the capacity to thrive in a high-volume, fast-paced environment.
• Proficient in MS Office applications, particularly Excel and Word.
• Experience with ERP systems, particularly in Purchasing and Accounts Payable modules, with a preference for INFOR or similar software.
• Strong verbal and written communication skills for effective interaction via phone, email, and in person.
• Capacity to work effectively both within a team environment and independently with minimal supervision.
• Willingness to work additional hours during peak seasons or as required by management.
• Valid driver's license with reliable form of transportation.
• Ability to successfully pass pre-employment background and drug screenings.

Benefits

• Competitive hourly pay
• Quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development
• Employee discount programs