Accounts Payable Accountant

Biddeford Housing Authority; Augusta (ME); On-site; USD 38,330 - 46,847; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

Retirement options with employer match

Life insurance

Short/long-term disability

Employee assistance

Generous earned time

Paid federal holidays

Public Service Loan Forgiveness-qualif

Job summary

Biddeford Housing Authority is seeking an Accounts Payable Accountant to manage all aspects of accounts payable, cash disbursements, and cash receipts in an in-office role. You will maintain automated AP systems, audit invoices, process employee expense reports, and perform month-end closings.

The ideal candidate has an accounting/finance background and at least two years of experience, with proficiency in DocuWare and eRequester, and strong organizational skills to support the agency's

Qualifications

• Education in Accounting/Finance with 2+ years in accounting policies.
• Experience with accounts payable, cash receipts and tax forms.
• Proficiency in accounting systems and documentation.

Responsibilities

• Administers automated accounts payable system and cycles.
• Audits invoices and verifies accuracy and propriety.
• Processes employee expense reports and vendor updates.
• Performs monthly AP closings and reconciliations.
• Maintains W-9 and 1099 files for vendors.
• Supports external audits with prepared documentation.
• Acts as backup for other Accountants and improves procedures.

Skills

Organizational skills

Analytical skills

Communication skills

Teamwork

Initiative

Accounting software

Education

Bachelor's degree in Accounting/Business/Finance

Tools

DocuWare

eRequester

General Ledger software

Job description

Primary Purpose of Position

The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.

Core Functions

• Administers and maintains automated accounts payable system.
• Audits invoices and billing statements for propriety and accuracy.
• Ensures purchase orders and payment requisitions are properly prepared and authorized.
• Reviews and processes employee expense reports.
• Performs monthly accounts payable closings.
• Reconciles Accounts Payable at Month end.
• Maintains files of paid invoices.
• Investigates and problem solves Accounts Payable payment issues
• Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's.

Performs Cash Receipts Functions

• Accounts for all general cash receipts.
• Prepares and handles bank deposits.
• Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis.
• Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented

Prepares and maintains W-9 and 1099 files

• Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.
• Prepares and files annual 1099 tax forms
• Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.

Prepares various schedules, work papers, and documentation for external audits

• Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
• Responds to questions and provides other documentation as requested.

Other Duties

• Serves as a backup and support for other Accountants.
• Develops and maintains Procedures Manual.
• Participate in New Employee Orientation Programs.
• Prepares and submits annual Abandoned Property Report.
• Other duties as assigned

Requirements

Education and Experience: Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.

Skills And Knowledge

• Strong organizational and analytical skills.
• Strong written and oral communication skills.
• Ability to work effectively with others
• Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis.
• Proficiency in a variety of information systems and accounting software.

Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. This is an in-office position.

Reports To: Governmental Accounting Manager Supervises: no one

The starting hourly rate for this position is $20.4754 ($42,589 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

• Position will remain open until a suitable candidate is found

Salary Description

42,589 per year