Accounts Payable Specialist

Jansen Inc; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Jansen Inc is seeking an Accounts Payable Specialist to join our finance team in Seattle. The role oversees accounts payable processes, ensures timely payment of invoices, and maintains strong vendor relationships to support accurate financial operations.

Ideal candidates will have 1–2 years of related experience, strong Excel skills, and the ability to work independently and collaboratively to meet organizational goals while ensuring compliance with accounting standards.

Qualifications

• 1-2 years of related work experience; construction industry a plus.
• Proficient Microsoft Office including Outlook and Teams.
• Advanced Microsoft Excel skills.
• Comfortable using a computer for various tasks beyond general accounting.
• Ability to work independently and as part of a team to achieve the goals of the organization.
• Must be detailed oriented.
• Excellent verbal & written communication and interpersonal skills.

Responsibilities

• Processing accounts payable invoices and data entry using accounting software and other programs.
• Receiving and routing subcontractor pay applications and vendor invoices.
• Coordinating with the accounting and operations team to ensure correct job costing.
• Fuel card management.
• Handling payments in an organized and timely manner.
• Development and maintenance of Excel spreadsheets.
• Credit card management.
• Accurate and timely imaging of invoice supporting documentation.
• Assisting with audit support as necessary.
• Assisting in streamlining the accounts payable process.
• Working with vendors to resolve account issues when necessary.
• Working with operations on subcontractor invoice approval and payment.
• Managing payables for all entities associated with Jansen Inc.
• Managing Credit Card for all entities associated with Jansen Inc.
• Sales/use tax management.

Skills

Accounts Payable

Excel Advanced

Outlook

Microsoft Teams

Independent Work

Detail Oriented

Communication Skills

Tools

Accounting software

Job description

Job Summary

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our finance team. In this dynamic role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise will help uphold our commitment to financial accuracy, compliance with accounting standards, and efficient financial operations.

Job Summary

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our finance team. In this dynamic role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise will help uphold our commitment to financial accuracy, compliance with accounting standards, and efficient financial operations.

Responsibilities

• Processing accounts payable invoices and data entry using accounting software and other programs
• Receiving and routing subcontractor pay applications and vendor invoices
• Coordinating with the accounting and operations team to ensure correct job costing
• Fuel card management
• Handling payments in an organized and timely manner
• Development and maintenance of Excel spreadsheets
• Credit card management
• Accurate and timely imaging of invoice supporting documentation
• Assisting with audit support as necessary
• Assisting in streamlining the accounts payable process
• Working with vendors to resolve account issues when necessary
• Working with operations on subcontractor invoice approval and payment
• Managing payables for all entities associated with Jansen Inc
• Managing Credit Card for all entities associated with Jansen Inc
• Sales/use tax management

Required Skills And Abilities

• 1 - 2 years of related work experience; construction industry a plus
• Proficient Microsoft Office including Outlook and Teams
• Advanced Microsoft Excel skills
• Comfortable using a computer for various tasks beyond general accounting
• Ability to work independently and as part of a team to achieve the goals of the organization
• Must be detailed oriented
• Excellent verbal & written communication and interpersonal skills

Key relationships

Project Accountant, Operations, Accounting team.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and use hands. The employee is occasionally required to stand, walk, and reach. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Our company’s goal has been to provide a safe, efficient, and professional team of individuals who are supplied with the resources and equipment they need to complete any project (large or small) on time and in budget.

For most office positions, work is primarily sedentary in nature.

• Prolonged periods sitting at a desk and working on a computer.
• Must occasionally lift and/or move up to 30 pounds.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability To Commute

• Seattle, WA 98109 (Required)