Accounts Payable Specialist

Imperial Brady; Scranton (Lackawanna County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Paid time off

Educational reimbursement

Adoption assistance

Job summary

Imperial Brady is seeking an Accounts Payable Specialist to compile and maintain accounts payable records, and to process invoices and payments for assigned accounts within established timeframes.

The ideal candidate will have 2–4 years of accounts payable experience, strong organizational and communication skills, and proficiency with Microsoft Office. This role requires discretion when handling confidential information and the ability to work effectively in a team.

Qualifications

• The candidate has a High School Diploma and some college preferred.
• 2–4 years’ experience in accounts payable or related field.
• Proficiency with Microsoft Office suite and basic accounting skills.

Responsibilities

• Performs calculations, posting invoices, verifies pricing, and item receipt through proper documentation.
• Obtains and verifies invoice coding and authorizations to initiate payments.
• Ensures all cash discounts are taken within terms.
• Updates rebate spreadsheets and processes vendor payments within terms.
• Reconciles monthly statements and assists in month-end duties.
• Maintains vendor files and responds to vendor inquiries.
• Handles correspondence from suppliers and provides payment information on request.
• Prepares and mails copies of checks, vouchers, invoices, or correspondence.
• Assists in monthly closings and general filing.
• Additional duties or special projects as assigned.

Skills

Organizational skills

Multi-tasking

Communication skills

Discretion

Team player

Numerical skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

Description & Requirements

The Accounts Payable Specialist compiles and maintains accounts payable records as well as processing and posting invoices and payments for assigned accounts in specified timeframes.

Job Description

Description & Requirements

The Accounts Payable Specialist compiles and maintains accounts payable records as well as processing and posting invoices and payments for assigned accounts in specified timeframes.

Responsibilities Include

• Performs calculations, posting invoices, verifies pricing, quantity and receipt of items through proper documentation.


• Obtains and/or verifies proper invoice coding and authorizations to initiate payments.


• Ensures all cash discounts are taken 100% of the time within terms.


• Update POD rebate spreadsheet for billed rebates, credits issued and process vendor payments within specified terms.


• Reconciles monthly statements and various other month-end duties as requested. Works with other departments/branches for accurate reporting and obtaining proper documentation


• Maintains new vendor files and answers all vendor inquiries.


• Handles all correspondence (phone, mail, fax, email) from suppliers, provides payment information upon request.


• Prepares, mails and maintains copies of checks, vouchers, invoices or correspondence for future reference.


• Assists in monthly closings.


• Performs filing and coping.


• Additional duties or special projects as assigned.

The Ideal Candidate Will Have

• High School Diploma required, some college preferred.


• 2-4 years’ experience in accounts payable or related field


• Strong organizational and multi-tasking skills required.


• Ability to prioritize and to multi-task in a fast-paced environment.


• Ability to handle confidential information in a discreet, professional manner and exercise discretion.


• Strong communication skills both verbal and written required.


• Ability to be an effective team member and display initiative.


• Intermediate math skills required.


• Proficient with Microsoft office suite of products (Word, Excel, etc.).


• Ability to physically sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.

Compensation & Benefits

BradyPLUS offers competitive compensation and a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.

About Imperial Brady

Imperial Brady is a leading North American distributor and solutions provider for cleaning and facility care, foodservice, and packaging. With more than 13,000 employees and a broad supply chain network, we deliver national scale with local expertise. Built on strong customer relationships and deep industry knowledge, we go beyond distribution—delivering Supplies + Support through expertise, service, and a commitment to making every customer touchpoint a plus.

We offer a dynamic environment for our more than 13,000 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.

Imperial Brady is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.

Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check, consistent with applicable federal, state, and local laws.

Massachusetts Applicants

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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