Accounts Payable Specialist

Automatic Data Processing, Inc.; Santa Ana (CA); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health coverage

401(k) with match

Paid time off

Paid holidays

Education assistance

Job summary

Orange County's Federal Credit Union in Santa Ana, CA is seeking an Accounts Payable Specialist to manage full-cycle AP under limited supervision. You will ensure accurate vendor coding and timely payments while supporting general ledger activities.

The role offers comprehensive benefits, a 401(k) plan with employer match, paid time off, and opportunities for growth within a community-focused credit union.

Qualifications

• High school diploma or equivalent required.
• 1–3 years accounts payable experience preferred in financial services or similar.
• Proficiency with MS Excel and basic accounting software.

Responsibilities

• Process full-cycle accounts payable including posting, approvals, and vendor communications.
• Review electronic invoices for correct information and coding; import into AP system.
• Enter/update vendor information and verify payment terms before processing.
• Prepare month-end AP-related reports and assist in GL close.
• Reconcile assigned GL accounts and respond to departmental inquiries.

Skills

Excel proficiency

Communication skills

Multitask ability

Education

High school diploma or equivalent

Tools

Acumatica

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

Santa Ana, CA, US

Salary Range: $22.00 To $27.00 Annually

Accounting Opportunity: Accounts Payable Specialist

Why Join Us?

At Orange County’s Federal Credit Union, we don’t just offer banking services, we create meaningful relationships that empower our members and enrich our community. With over 86 years of trust, $3 billion in assets, and 145,000+ members, we’ve built a reputation for excellence—and we’re just getting started.

Our commitment to people, performance, and purpose has earned us the #1 spot in the Orange County Register’s 2024 & 2025 Best Credit Union list, and the voices of our employees have earned us the Peter Barron Stark Award for Workplace Satisfaction. When you join us, you’re not just taking the next step in your career; you’re joining a team that loves where they work.

The targeted hourly rate range is $22.00 per hour to $27.00 per hour. Final offer will be determined based on experience, education, training/certifications and specialized skills.

• Health Coverage: Comprehensive benefits, including Anthem, Delta Dental, and VSP, effective from your first day.


• Financial Security: Life insurance at no cost and a 401(k) plan with an employer match up to 6%.


• Work-Life Balance: 13 days of vacation and seven (7) sick days annually and paid holidays.


• Recognition & Growth: Annual merit increases, discretionary and referral bonuses, as well as educational grants up to $1,000 per year.

POSITION SUMMARY:

Under limited supervision, the Accounts Payable Specialist is primarily responsible for providing administrative services to ensure effective, efficient, and accurate accounts payable operations as directed by Credit Union policies and procedures. The role assists with general ledger accounting, including recording journal entries, performing reconciliations, reviewing variances, and preparing financial reports. The role provides general accounting support to Management and other departments as needed.

ESSENTIAL FUNCTIONS:

• Processes full cycle Accounts Payable function, including posting, obtaining approval, researching discrepancies, processing timely payments, and communicating with vendors.


• Reviews electronic invoices for correct vendor information and coding before importing into accounts payable application.


• Enters new or updates vendor information as needed.


• Verifies invoice payment terms, approvals, and valid general ledger coding, prior to processing payment.


• Reviews associate expense reimbursements for accurate coding, appropriate approvals, and adequate support before processing payment.


• Prepares various month-end reports related to accounts payable (i.e. Delinquency, aging, etc.)


• Assists in month end general ledger closing including related accounts payable accrual entries.


• Reconciles assigned general ledger accounts and promptly follows up on outstanding items.


• Responds to department calls and emails and distributes incoming mail.

ASSOCIATE EXPECTATIONS:

• Consistently practices the Service Philosophy of “Put People First” exercising the Connect, Discover, Deliver & Wow components in every encounter with internal and external members, creating extraordinary experiences.


• Cross sells and promotes credit union products and services as opportunities arise.


• Exhibits the Leaders at All Levels concept of Leading yourself, Leading Up, Leading across Teams, and Leading the Team.


• Utilizes personal Strengths to contribute to the Team and the credit union’s success, and exercise awareness of, and utilizes the strengths of others.


• Possesses knowledge of and complies with Bank Secrecy Act (BSA).


• Effectively conveys information. Communicate with immediate supervisor and the team keeping others advised of progress and/or situations.


• Displays behavior that matches the value of Mutual Respect by relating favorably at all levels within the organization.


• Supports and contributes to the credit union’s strategic plan, mission, vision, and values.


• Maintains good housekeeping, safety and security measures.


• Displays professional appearance.


• Utilizes stress in a productive manner and works well under pressure.


• Cooperates with supervisor and with other credit union associates. Projects good will and a positive credit union image.


• Complies with all Orange County’s Federal Credit Union policies, service standards, safety standards, procedural guidelines, and regulatory compliance, and completes all assigned training.


• Has regular and predictable attendance which is essential.


• Cares for equipment and follow proper guidelines for use.

OTHER DUTIES:

The preceding functions have been provided as examples of the types of work performed by associates assigned to this job classification. Credit Union Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified associates can perform the essential functions of the job.

• Performs other work-related duties as assigned.


• May be a disaster recovery team member or take directives from a disaster team recovery member.

QUALIFICATIONS:

Experience / Training / Education:

• High school education or equivalent.


• One to three years of accounts payable experience in a financial institution, ideally a credit union.

Knowledge / Skills / Abilities:

• Working knowledge of Accounts Payable software, Acumatica preferred.


• Must have personal computer skills and be proficient with Microsoft programs (Excel, Word, etc.) at an intermediate skill level.


• Ability to work in a high volume and deadline driven accounting department.


• Knowledge of credit union rules, regulations, and policies.


• Effective communication skills both verbally and in writing and excellent telephone manner.


• Ability to accurately perform mathematical calculations.


• Ability to create and maintain accurate reliable records.


• Requires good memory, knowledge retention skills and ability to multi-task, prioritize projects and duties effectively.


• Ability to interface with others in a positive and professional manner.


• Demonstrates ability to work independently and be self-directed when necessary as well as the ability to work and accomplish goals in a team environment.

This position is currently hybrid-eligible, with the expectation of three days pre-assigned on-site attendance. This role requires California residency and living within a 50-mile commute of our headquarters in Santa Ana.

Orange County's Federal Credit Union is an Equal Opportunity Employer. Pre-employment screenings, including background and credit checks, are required.