Accounts Payable Specialist

SI Solutions, LLC; San Jose (CA); Vor Ort; USD 64.000 - 80.000; Vollzeit

Benefits dieser Stelle

Traditional 401k

Roth 401k

Employer match

Paid time off

Health insurance

Zusammenfassung

Structural Integrity Associates, Inc. is seeking an Accounts Payable (AP) Accountant for our San Jose, CA office.

You will support a team of professionals to maintain order and transparency in the company’s finances, focusing on accurate invoice processing and timely payments. The role includes vendor and sub-contractor invoicing, expense report reviews, month-end close support, NetSuite bookkeeping, and ensuring proper approvals.

Qualifikationen

• 1-2 years of experience in Accounting or Finance
• Professional services industry (A&E) experience preferred
• AA degree in Accounting or related field, a plus
• Strong MS Office skills including Excel
• Experience with Concur Solutions desired
• Experience with Oracle NetSuite desired
• Strong service orientation, adaptable to change, and detail oriented
• Open to cross train within the department
• Good written and verbal communication skills and strong organizational skills
• Ability to work independently and in a team environment, take initiative, set priorities and see projects through to completion

Aufgaben

• Processing vendor and sub-contractor invoices, credit memos, refunds.
• Reviewing and processing of employee expense reports.
• Auditing vendor bills, bill credits when required.
• Processing weekly check run (vendor ACH/Wire, manual printed checks & employee expense reports).
• Facilitating online utility payments through vendor portals and recording transactions in NetSuite.
• Process auto-pay transactions in NetSuite and track changes.
• Initiation of ACH and wire transfers to vendors using online banking software.
• Ensure invoices and payments have approvals per policy.
• Resolve vendor payment issues requiring company involvement.
• Handle 1099s/1096s and year-end accruals for monthly close.
• Support month-end and year-end reporting and AP-related filings.
• Maintain Corporate Credit Card accounts and payment status.

Kenntnisse

Accounting experience

MS Excel

Communication skills

Cross training

Teamwork

Ausbildung

AA degree in Accounting

Tools

Oracle NetSuite

Concur Solutions

Jobbeschreibung

Structural Integrity Associates, Inc. is looking for an Accounts Payable (AP) Accountant in our San Jose, CA office. You will be part of a team of professionals working to maintain order and transparency for the company’s finances.

Primary Responsibilities:

• Processing of vendor and sub-contractor invoices, credit memos, refunds.
• Provide support to AP Accountant in reviewing and processing of employee expense reports.
• Auditing vendor bills, bill credits when required.
• Processing weekly check run (vendor ACH/Wire, manual printed checks & employee expense reports) while meeting the deadline.
• Facilitating online utility payments through vendor portals and accurately recording the transactions in NetSuite.
• Process auto-pay transactions in NetSuite and keep track of any changes.
• Initiation of ACH and wire transfers to vendors utilizing the company’s on-line banking software.
• Ensure that all invoices/payments have appropriate approvals as required by company policy.
• Facilitate resolution of vendor payment issues requiring company involvement.
• Fulfill W9 vendor requests.
• Ensure that all required 1099’s and 1096’s are issued annually.
• Record accruals related to the fiscal month-end and year-end period close as necessary.
• Ensure that internal accounting processes are followed and updated as needed.
• Participate in month end and year end reporting and processing. Capable of preparing monthly accounts payable reports to support month-end financial reporting.
• Provide support in Maintaining Corporate Credit Card account and keep payment status.
• Other duties as assigned to meet business needs.

Required Skills/Qualifications:

• 1-2 years of experience in Accounting or Finance
• Professional services industry (A&E) experience preferred
• AA degree in Accounting or related field, a plus
• Strong MS Office skills including Excel
• Experience with Concur Solutions desired
• Experience with Oracle NetSuite desired
• Strong service orientation, adaptable to change, and detail oriented
• Open to cross train within the department
• Good written and verbal communication skills and strong organizational skills
• Ability to work independently and in a team environment, take initiative, set priorities and see projects through to completion

Pay Range:

The expected salary range for this role is $63,800 – $79,800 in San Jose, CA. Exact pay will be commensurate with experience, qualifications, and location.

Application Deadline:

This position will remain open until filled. Applications will be reviewed on a continuous basis. To ensure full consideration, applicants are encouraged to submit their applications at the earliest opportunity.

Export Control Notice:

Certain positions at SI may require access to information and technology which is subject to Export Administration Regulations 15 CFR 730-774, including those of the US Department of Energy (DOE) in 10 CFR 810 and Nuclear Regulatory Commission (NRC) 10 CFR Part 110. Hiring decisions for such positions must comply with these regulations and may result in SI limiting its consideration of foreign nationals who are citizens of countries that are not on the DOE’s Generally Authorized Destinations List: https://www.ecfr.gov/current/title-10/chapter-III/part-810/appendix-Appendix%20A%20to%20Part%20810.

About Us:

SIA is an engineering consulting firm serving various industries including Nuclear Power, Energy Services, Pipeline Integrity, and Critical Infrastructure.Join a team of internationally recognized experts in a culture based on knowledge, excellence, and respect for one another. Our employees are members of a distinct community of internationally respected professionals committed to quality, engineering innovation and a shared goal of building a safer world.

Why Work at SIA?

SIA offers a competitive salary and performance-based bonus program. Our retirement benefits include a Traditional 401k, Roth 401k, and an employer match. To help employees maintain a work-life balance, SIA also offers various paid time off including vacation, floating holidays, sick time, and parental leave.

Our employees also enjoy a comprehensive benefits program that includes the following:

• Medical, dental, and vision insurance
• Life Insurance and AD&D
• Short-term and long-term disability
• Health Savings Account with employer contribution
• Flexible Spending Account for health care and dependent care
• ID theft protection and credit monitoring

Structural Integrity Associates, Inc. is an equal opportunity employer.

www.structint.com

SIA does not welcome third-party recruiters, employment agencies, headhunters, etc. Please do not reach out to SIA employees requesting a call, sit down, meeting, or email response.

Candidate information may be verified during the hiring process. Inaccurate, deceptive, or mass-generated applications may be disqualified from consideration.