Accounts Payable Specialist

Critchfield Mechanical, Inc.; San Jose (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Critchfield Mechanical Inc. is seeking a Senior Accounts Payable Specialist in the Bay Area. This role focuses on high-volume invoice processing, accurate coding to job costs, and ensuring compliance with contract terms.

You will manage vendor relations, coordinate weekly payments, assist with month-end close, and support year-end audits. The ideal candidate has 5+ years AP experience, construction accounting background, and proficiency with ERP systems such as Sage 300/CRE or Viewpoint Spectrum.

Qualifications

• 5+ years of accounts payable experience, with 2-3 years in construction
• Strong understanding of job costing, subcontractor billing, and construction compliance requirements
• Experience with ERP/accounting systems (Sage 300/CRE, Viewpoint Spectrum, or similar)
• Proficiency in Excel and accounting software
• Knowledge of lien waivers, retention, and progress billing processes
• Excellent attention to detail and organizational skills
• Ability to manage high-volume workloads and meet deadlines
• Strong communication skills and cross-functional collaboration

Responsibilities

• Manage full-cycle accounts payable processes, including invoice receipt, coding, approval routing, and payment processing
• Review and verify vendor invoices for accuracy, proper documentation, and contract terms
• Code invoices to general ledger accounts and job cost codes
• Process subcontractor invoices, lien waivers, insurance compliance, and contract requirements
• Coordinate weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized AP files, including digital records
• Collaborate with project managers, estimators, and procurement teams
• Assist with month-end close, including accruals and AP reporting
• Support year-end audits and provide documentation
• Identify opportunities to improve AP processes and internal controls

Skills

Accounts Payable

Construction Industry

Job Costing

Subcontractor Billing

Lien Waivers

Excel

Vendor Relations

Education

Associate’s or Bachelor’s degree in Accounting or related field

Tools

Sage 300/CRE

Viewpoint Spectrum

Construction ERP Software

Job description

Critchfield Mechanical Inc., a leading mechanical contractor serving the Bay Area, is seeking a detail-oriented and experienced Senior Accounts Payable Specialist to join our growing team. This role is critical in supporting our financial operations, ensuring timely and accurate processing of high-volume invoices, and maintaining strong relationships with vendors and project teams.

The ideal candidate brings solid experience in construction accounting, including job cost coding, subcontractor payments, and lien waiver management, along with a strong understanding of accounting best practices.

Key Responsibilities

• Manage full-cycle accounts payable processes, including invoice receipt, coding, approval routing, and payment processing
• Review and verify vendor invoices for accuracy, proper documentation, and compliance with contract terms
• Accurately code invoices to general ledger accounts and job cost codes specific to construction projects
• Process subcontractor invoices, including tracking and verifying lien waivers, insurance compliance, and contract requirements
• Coordinate weekly check runs, ACH, and wire payments while ensuring adherence to payment terms
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain organized and audit-ready AP files, including digital records
• Collaborate with project managers, estimators, and procurement teams to resolve invoice and cost issues
• Assist with month-end close, including accruals and AP reporting
• Support year-end audits and provide documentation as needed
• Continuously identify opportunities to improve AP processes and internal controls

Qualifications

• 5+ years of accounts payable experience, with at least 2-3 years in the construction industry
• Strong understanding of job costing, subcontractor billing, and construction compliance requirements
• Experience with ERP/accounting systems (e.g., Sage 300/CRE, Viewpoint Spectrum, or similar construction accounting software preferred)
• Proficiency in Microsoft Excel and accounting software
• Knowledge of lien waivers, retention, and progress billing processes
• Excellent attention to detail and organizational skills
• Ability to manage high-volume workloads and meet deadlines in a fast-paced environment
• Strong communication skills and ability to work cross-functionally

Preferred Qualifications

• Experience working with mechanical or specialty contractors
• Familiarity with union payroll or certified payroll processes (a plus)
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred