Accounts Payable Specialist

Plasma Ruggedized Solutions; San Jose (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Plasma Ruggedized Solutions seeks an Accounts Payable Specialist to manage vendor invoices, reconcile accounts, and ensure accurate cash outflows. You will process payments, verify discrepancies, and collaborate with internal teams to standardize accounting practices across the organization.

The ideal candidate has strong Excel and QuickBooks expertise, with solid AP knowledge and keen attention to detail to ensure timely, compliant processing of all payables.

Qualifications

• Minimum 6-years working experience as an Accounts Payable Specialist or similar role.
• AA in Accounting or relevant training and/or certifications as an Accounts Payable Specialist.
• Medium-Advance Excel knowledge (mandatory).
• QuickBooks Enterprise Desktop knowledge (mandatory).
• In-depth knowledge of accounts payable principles, accounting standards and manufacturing regulations.
• Great time management and organizational skills.
• Excellent collaboration and communication abilities.

Responsibilities

• Managing banks' outflow.
• Comparing system reports to balances and verifying entries.
• Collaborating with internal departments to gather, analyze and interpret financial data.
• Receiving, processing, verifying and reconciling vendors invoices.
• Receiving, processing, verifying, and reconciling corporate credit card.
• Processing payments (C/C, check run, ACH, etc.) verifying invoices and performing account reconciliations as needed.
• Identify the correct GL account and cost centers for every expenditure.
• Verify vendor accounts, pay vendors, and resolve purchase orders, bills or payment discrepancies.
• Match Purchases Orders with packing slip to insure items receipt.
• Request purchase order amendments when necessary.
• Request invoices for any outstanding item receipt by the 1st day of the following month, before closing.
• Reconcile account transactions with the general ledger.
• Request W4 Form to every vendor that is not a corporation. Setup the vendor tax identification as 1099. Also, identify any attorney service as 1099, incorporated or not.
• Controlling every material item is free of sales tax.
• Control of any supplies item has included sales tax. If not, accrual of sales tax is necessary.
• Ultimately, you will work with our accounting team to ensure our organization's expenditures are accurate and our accounting practices are standardized across the organization.

Skills

Excel skills

Time management

Organizational skills

Collaboration

Attention to detail

AP principles

Education

AA in Accounting or relevant training

Tools

QuickBooks Enterprise Desktop

Job description

Accounts Payable Specialist

job description

The Accounts Payable Specialist will manage the expenses (cash outflow) of the organization by analyzing vendor's invoices and resolving A/P discrepancies.

Responsibilities:

• Managing banks' outflow.


• Comparing system reports to balances and verifying entries


• Collaborating with internal departments to gather, analyze and interpret financial data


• Receiving, processing, verifying and reconciling vendors invoices


• Receiving, processing, verifying, and reconciling corporate credit card


• Processing payments (C/C, check run, ACH, etc.) verifying invoices and performing account reconciliations as needed.


• Identify the correct GL account and cost centers for every expenditure.


• Verify vendor accounts, pay vendors, and resolve purchase orders, bills or payment discrepancies.


• Match Purchases Orders with packing slip to insure items receipt.


• Request purchase order amendments when necessary


• Request invoices for any outstanding item receipt by the 1st day of the following month, before closing.


• Reconcile account transactions with the general ledger.


• Request W4 Form to every vendor that is not a corporation. Setup the vendor tax identification as 1099. Also, identify any attorney service as 1099, incorporated or not.


• Controlling every material item is free of sales tax.


• Control of any supplies item has included sales tax. If not, accrual of sales tax is necessary.


• Ultimately, you will work with our accounting team to ensure our organization's expenditures are accurate and our accounting practices are standardized across the organization.

Requirements and skills

• Minimum 6-years working experience as an Accounts Payable Specialist or similar role


• AA in Accounting or relevant training and/or certifications as an Accounts Payable Specialist


• Medium-Advance Excel knowledge (mandatory)


• QuickBooks Enterprise Desktop knowledge (mandatory)


• In-depth knowledge of accounts payable principles, accounting standards and manufacturing regulations


• Great time management and organizational skills


• Excellent collaboration and communication abilities